Front Desk & Office Operations Coordinator

Insight Global; Kennesaw (GA); On-site; USD 30,000 - 32,000; Full time

Job summary

Insight Global is seeking an Office Operations Coordinator to support daily office functions in Kennesaw, GA. The role focuses on maintaining a welcoming environment for employees and visitors, managing front desk duties, mail handling, supplies, and facilities tasks.

Qualified candidates will have at least 2 years in office operations or related support, strong Microsoft Office skills, and the ability to work on-site five days a week. Lifting up to 50 lbs is occasionally required.

Qualifications

• Minimum 2 years of work experience in office operations or in an elevated role in retail/hospitality or support role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning internal systems.
• Highly organized, detail-oriented, and capable of managing multiple tasks independently.
• Friendly communication skills and a proactive, service-oriented mindset.
• Comfortable working on-site 5 days a week.
• Ability to lift to 50 lbs (e.g., paper boxes, about once a month).

Responsibilities

• Serve as the first point of contact by answering phones and managing the front desk area.
• Process and distribute all incoming and outgoing mail, including FedEx and postage.
• Manage check processing for insurance payments and commissions.
• Order and maintain office and kitchen supplies; coordinate equipment repairs (e.g., coffee machines, postage meters).
• Coordinate off-site storage logistics, including ordering and returning boxes.
• Handle daily office tasks such as unlocking the office, running postage, and preparing for the day's operations.
• Organize and support company events, including ordering lunches and coordinating logistics.
• Liaise with building management and vendors for maintenance and service needs.
• Support internal teams with clerical tasks such as data entry, scanning, filing, and note-taking during training or meetings.
• Involved in projects such as events, office moves, overall office operations

Skills

Organization

Attention to detail

Communication

Multi-tasking

Proactive service mindset

Tools

Microsoft Office

Internal systems

Job description

Insight Global is seeking an Office Operations Coordinator to support daily office functions in Kennesaw, GA. The role focuses on maintaining a welcoming environment for employees and visitors, managing front desk duties, mail handling, supplies, and facilities tasks.

Qualified candidates will have at least 2 years in office operations or related support, strong Microsoft Office skills, and the ability to work on-site five days a week. Lifting up to 50 lbs is occasionally required.