Office Coordinator

Insight Global; Kennesaw (GA); On-site; USD 30,000 - 32,000; Full time

Job summary

Insight Global is seeking an Office Operations Coordinator to support daily office functions in Kennesaw, GA. The role focuses on maintaining a welcoming environment for employees and visitors, managing front desk duties, mail handling, supplies, and facilities tasks.

Qualified candidates will have at least 2 years in office operations or related support, strong Microsoft Office skills, and the ability to work on-site five days a week. Lifting up to 50 lbs is occasionally required.

Qualifications

• Minimum 2 years of work experience in office operations or in an elevated role in retail/hospitality or support role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning internal systems.
• Highly organized, detail-oriented, and capable of managing multiple tasks independently.
• Friendly communication skills and a proactive, service-oriented mindset.
• Comfortable working on-site 5 days a week.
• Ability to lift to 50 lbs (e.g., paper boxes, about once a month).

Responsibilities

• Serve as the first point of contact by answering phones and managing the front desk area.
• Process and distribute all incoming and outgoing mail, including FedEx and postage.
• Manage check processing for insurance payments and commissions.
• Order and maintain office and kitchen supplies; coordinate equipment repairs (e.g., coffee machines, postage meters).
• Coordinate off-site storage logistics, including ordering and returning boxes.
• Handle daily office tasks such as unlocking the office, running postage, and preparing for the day's operations.
• Organize and support company events, including ordering lunches and coordinating logistics.
• Liaise with building management and vendors for maintenance and service needs.
• Support internal teams with clerical tasks such as data entry, scanning, filing, and note-taking during training or meetings.
• Involved in projects such as events, office moves, overall office operations

Skills

Organization

Attention to detail

Communication

Multi-tasking

Proactive service mindset

Tools

Microsoft Office

Internal systems

Job description

Pay range: $22-23 (dependent on experience)

Description:

Insight Global is assisting a client in identifying a highly organized and proactive Office Operations Coordinator to support the daily operations of our office in Kennesaw, GA. This role is essential in ensuring a smooth, efficient, and welcoming environment for employees and visitors. The ideal candidate is experienced in office support, thrives in a dynamic setting, and is comfortable managing a wide range of responsibilities independently.

Key Responsibilities:

• Serve as the first point of contact by answering phones and managing the front desk area.
• Process and distribute all incoming and outgoing mail, including FedEx and postage.
• Manage check processing for insurance payments and commissions.
• Order and maintain office and kitchen supplies; coordinate equipment repairs (e.g., coffee machines, postage meters).
• Coordinate off-site storage logistics, including ordering and returning boxes.
• Handle daily office tasks such as unlocking the office, running postage, and preparing for the day's operations.
• Organize and support company events, including ordering lunches and coordinating logistics.
• Liaise with building management and vendors for maintenance and service needs.
• Support internal teams with clerical tasks such as data entry, scanning, filing, and note-taking during training or meetings.
• Involved in projects such as events, office moves, overall office operations
• Minimum 2 years of work experience in office operations or in an elevated role in retail/hospitality or support role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning internal systems.
• Highly organized, detail-oriented, and capable of managing multiple tasks independently.
• Flexible and adaptable to changing priorities.
• Friendly communication skills and a proactive, service-oriented mindset.
• Comfortable working on-site 5 days a week.
• Ability to lift to 50 lbs (e.g., paper boxes, about once a month)