Front Desk & Office Operations Coordinator

DALB Inc; Kearneysville (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

DALB Inc. seeks an Office Coordinator/Administrative Assistant to handle front desk operations and provide comprehensive admin support to management. You will create an inviting environment for staff and visitors and manage administrative tasks across the office.

The role requires strong customer service, excellent communication, and proficiency in Microsoft Office. You will organize meetings, coordinate travel, and maintain office efficiency in a professional setting.

Qualifications

• High school diploma is required.
• 3+ years receptionist/administrative assistant experience.
• Strong customer service skills and professional demeanor.

Responsibilities

• Be the first point of contact via phone, email, and in person.
• Organize and prepare for meetings, gathering documents and arranging logistics.
• Manage room calendars and coordinate meeting setups.
• Identify weekly office supply needs and maintain organization and storage of items.
• Issue visitor badges to maintain security.
• Coordinate catering orders for meetings and visits.
• Receive deliveries and ensure they reach the intended recipient promptly.
• Prepare outgoing mail and manage postage supplies.
• Create routine and non-routine business documents using Microsoft Excel, Word, and PowerPoint.
• Set up conference rooms and teleconference lines.
• Arrange travel and lodging for executives as needed.
• Document front office procedures and maintain filing.
• Provide general clerical support and assist other departments as needed.

Skills

Customer service

Microsoft Office

Communication

Time management

Organizational skills

Attention to detail

Team player

Problem solving

Confidentiality

Education

High school diploma

3+ years experience

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

DALB Inc. seeks an Office Coordinator/Administrative Assistant to handle front desk operations and provide comprehensive admin support to management. You will create an inviting environment for staff and visitors and manage administrative tasks across the office.

The role requires strong customer service, excellent communication, and proficiency in Microsoft Office. You will organize meetings, coordinate travel, and maintain office efficiency in a professional setting.