Front Desk & Office Operations Coordinator

Talentify; Eau Claire (WI); On-site; USD 38,000 - 46,000; Full time

Job summary

Wipfli in Eau Claire, WI is seeking an Administrative Assistant to join our on-site team. This full-time role (40 hours/week, Mon–Fri) supports front-office operations and a range of office services.

You will greet clients, handle phones, coordinate supplies, assist with events, and provide clerical support to the Administrative Services group, contributing to a welcoming, efficient workplace. Strong communication, organization, and Excel/Outlook skills help you thrive in a busy professional

Qualifications

• High School diploma or equivalent required.
• 1–2 years of administrative experience; experience at a professional services firm preferred.
• Proven client service and front-line customer contact experience with multi-line phones.
• Strong verbal and written communication skills for diverse clients and staff.
• Ability to plan, prioritize, and organize work under deadlines and pressure.
• Proficiency with Outlook, Word, and Excel; able to learn new software quickly.
• Maintain professional appearance and collaborate effectively with teammates.

Responsibilities

• Greet clients, answer phones, accept deliveries, and manage mail as front-office liaison.
• Maintain welcoming office spaces, conference rooms, refreshments, and lunches.
• Manage inventory and order supplies; assist with equipment and maintenance requests.
• Assist with planning events, office functions, and Fun Committee activities.
• Provide clerical support to Administrative Services and overflow during peak periods.
• Support data entry for credit card coding and other operational tasks.

Skills

Client service

Verbal communication

Written communication

Time management

Teamwork

Adaptability

Prioritization

Office software

Education

High School diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Wipfli in Eau Claire, WI is seeking an Administrative Assistant to join our on-site team. This full-time role (40 hours/week, Mon–Fri) supports front-office operations and a range of office services.

You will greet clients, handle phones, coordinate supplies, assist with events, and provide clerical support to the Administrative Services group, contributing to a welcoming, efficient workplace. Strong communication, organization, and Excel/Outlook skills help you thrive in a busy professional