Administrative Assistant

Wipfli LLP; Eau Claire (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Wipfli LLP in Eau Claire, Wisconsin, seeks an Administrative Assistant for an in-person, full-time role (40 hours/week) with a Monday–Friday schedule. You will greet clients, handle phones, and manage mail while supporting daily office operations and events.

Ideal candidates will have 1–2 years of administrative experience, strong communication, and proficiency in Outlook, Word, and Excel. The role emphasizes teamwork, organization, and dependable customer service.

Qualifications

• High School diploma or equivalent required.
• 1-2 years of administrative experience; administrative experiences at a professional services firm is preferred.
• Proven client service and front-line customer contact experience, including phone attendant duties and use of multi-line telephone systems.
• Strong verbal and written communication skills with the ability to interact professionally with a diverse group of clients and associates.
• Demonstrate ability to plan, prioritize, and organize work effectively while balancing multiple tasks, meeting deadlines, and working under pressure.
• Proficiency with Microsoft Outlook, Word, and Excel, with the ability to learn and adapt to new software systems and office technology.
• Ability to maintain a professional appearance and demeanor, work collaboratively with team members, operate standard office equipment, and remain flexible with scheduling and workflow demands.

Responsibilities

• Serve as the front office point of contact by greeting clients, answering phones, accepting deliveries, and managing incoming and outgoing mail.
• Maintain a welcoming office environment, including common spaces, conference rooms, hospitality setup, snacks/beverages, and office lunches.
• Support office operations by managing inventory and ordering office, branded, and hospitality supplies, and assisting with general equipment and maintenance requests.
• Assist with planning and executing associate events, office functions, and Fun Committee activities, including gift card processing and event logistics.
• Provide administrative and clerical support to the Administrative Services team and others, including overflow support during peak periods.
• Support centralized administrative tasks such as data entry for credit card coding and other operational support as needed.

Skills

Customer service

Phone system proficiency

Communication skills

Time management

Team collaboration

Office software

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Word

Excel

Job description

Overview

At Wipfli, people count.

At Wipfli, our people are core to everything we do—the catalyst behind our ability to create exceptional impact and extraordinary results.

We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path.

People truly matter and they feel it. For those looking to make a difference and find a professional home, Wipfli offers a career-defining opportunity.

Responsibilities

The Administrative Assistant position is an in-person role based in our Eau Claire, WI office. This is a full-time position (40 hours per week), with a Monday–Friday schedule.

Responsibilities:

• Serve as the front office point of contact by greeting clients, answering phones, accepting deliveries, and managing incoming and outgoing mail
• Maintain a welcoming office environment, including common spaces, conference rooms, hospitality setup, snacks/beverages, and office lunches
• Support office operations by managing inventory and ordering office, branded, and hospitality supplies, and assisting with general equipment and maintenance requests
• Assist with planning and executing associate events, office functions, and Fun Committee activities, including gift card processing and event logistics
• Provide administrative and clerical support to the Administrative Services team and others, including overflow support during peak periods
• Support centralized administrative tasks such as data entry for credit card coding and other operational support as needed

Knowledge, Skills and Abilities

Qualifications:

• High School diploma or equivalent required
• 1-2 years of administrative experience; administrative experiences at a professional services firm is preferred
• Proven client service and front-line customer contact experience, including phone attendant duties and use of multi-line telephone systems
• Strong verbal and written communication skills with the ability to interact professionally with a diverse group of clients and associates
• Demonstrate ability to plan, prioritize, and organize work effectively while balancing multiple tasks, meeting deadlines, and working under pressure
• Proficiency with Microsoft Outlook, Word, and Excel, with the ability to learn and adapt to new software systems and office technology
• Ability to maintain a professional appearance and demeanor, work collaboratively with team members, operate standard office equipment, and remain flexible with scheduling and workflow demands

Additional Details

Additional Details:

Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identify, veteran status, disability, or any other characteristics protected by federal, state, or local laws.

Wipfli is committed to providing reasonable accommodations for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or participate in our recruiting process, please send us an email at [e-mail]

"Wipfli" is the brand name under which Wipfli LLP and Wipfli Advisory LLC and its respective subsidiary entities provide professional services. Wipfli LLP and Wipfli Advisory LLC (and its respective subsidiary entities) practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. Wipfli LLP is a licensed independent CPA firm that provides attest services to its clients, and Wipfli Advisory LLC provides tax and business consulting services to its clients. Wipfli Advisory LLC and its subsidiary entities are not licensed CPA firms.