Administrative Assistant

Wipfli; Eau Claire (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Wipfli in Eau Claire, WI is seeking an Administrative Assistant for an in-person, full-time role (40 hours/week) with a Monday–Friday schedule.

As the front office point of contact, you will greet clients, answer phones, and support office operations, events, and data entry, while maintaining a welcoming environment.

The ideal candidate has a high school diploma and 1–2 years of admin experience, strong communication, and proficiency in MS Outlook, Word, and Excel.

Qualifications

• High School diploma or equivalent required.
• 1–2 years of administrative experience; professional services background preferred.
• Proven client service and front-line experience with multi-line phone systems.
• Strong verbal and written communication skills with a professional demeanor.
• Ability to plan, prioritize and organize work, balancing multiple tasks.
• Proficiency with Outlook, Word and Excel; able to learn new software.
• Professional appearance and ability to work collaboratively with team members.

Responsibilities

• Greet clients and manage front desk, phones, mail.
• Maintain a welcoming office environment and conference spaces.
• Support office operations by managing inventory and supplies.
• Assist with planning associate events and office functions.
• Provide administrative support to the Administrative Services team, including peak-period support.
• Data entry for credit card coding and other operational tasks.

Skills

Communication

Front desk / Customer service

Organization

MS Office (Outlook/Word/Excel)

Education

High School diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

At Wipfli, people count. At Wipfli, our people are core to everything we do—the catalyst behind our ability to create exceptional impact and extraordinary results. We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. People truly matter and they feel it. For those looking to make a difference and find a professional home, Wipfli offers a career-defining opportunity.

Administrative Assistant position is an in‑person role based in our Eau Claire, WI office. This is a full‑time position (40 hours per week), with a Monday–Friday schedule.

Responsibilities

• Serve as the front office point of contact by greeting clients, answering phones, accepting deliveries, and managing incoming and outgoing mail
• Maintain a welcoming office environment, including common spaces, conference rooms, hospitality setup, snacks/beverages, and office lunches
• Support office operations by managing inventory and ordering office, branded, and hospitality supplies, and assisting with general equipment and maintenance requests
• Assist with planning and executing associate events, office functions, and Fun Committee activities, including gift card processing and event logistics
• Provide administrative and clerical support to the Administrative Services team and others, including overflow support during peak periods
• Support centralized administrative tasks such as data entry for credit card coding and other operational support as needed

Qualifications

• High School diploma or equivalent required
• 1-2 years of administrative experience; administrative experiences at a professional services firm is preferred
• Proven client service and front-line customer contact experience, including phone attendant duties and use of multi-line telephone systems
• Strong verbal and written communication skills with the ability to interact professionally with a diverse group of clients and associates
• Demonstrate ability to plan, prioritize, and organize work effectively while balancing multiple tasks, meeting deadlines, and working under pressure
• Proficiency with Microsoft Outlook, Word, and Excel, with the ability to learn and adapt to new software systems and office technology
• Ability to maintain a professional appearance and demeanor, work collaboratively with team members, operate standard office equipment, and remain flexible with scheduling and workflow demands

Additional Details

Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identify, veteran status, disability, or any other characteristics protected by federal, state, or local laws.

Wipfli is committed to providing reasonable accommodations for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or participate in our recruiting process, please send us an email at [e-mail]

“Wipfli” is the brand name under which Wipfli LLP and Wipfli Advisory LLC and its respective subsidiary entities provide professional services. Wipfli LLP and Wipfli Advisory LLC (and its respective subsidiary entities) practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. Wipfli LLP is a licensed independent CPA firm that provides attest services to its clients, and Wipfli Advisory LLC provides tax and business consulting services to its clients. Wipfli Advisory LLC and its subsidiary entities are not licensed CPA firms.