Administrative Assistant

Talentify; Eau Claire (WI); On-site; USD 38,000 - 46,000; Full time

Job summary

Wipfli in Eau Claire, WI is seeking an Administrative Assistant to join our on-site team. This full-time role (40 hours/week, Mon–Fri) supports front-office operations and a range of office services.

You will greet clients, handle phones, coordinate supplies, assist with events, and provide clerical support to the Administrative Services group, contributing to a welcoming, efficient workplace. Strong communication, organization, and Excel/Outlook skills help you thrive in a busy professional

Qualifications

• High School diploma or equivalent required.
• 1–2 years of administrative experience; experience at a professional services firm preferred.
• Proven client service and front-line customer contact experience with multi-line phones.
• Strong verbal and written communication skills for diverse clients and staff.
• Ability to plan, prioritize, and organize work under deadlines and pressure.
• Proficiency with Outlook, Word, and Excel; able to learn new software quickly.
• Maintain professional appearance and collaborate effectively with teammates.

Responsibilities

• Greet clients, answer phones, accept deliveries, and manage mail as front-office liaison.
• Maintain welcoming office spaces, conference rooms, refreshments, and lunches.
• Manage inventory and order supplies; assist with equipment and maintenance requests.
• Assist with planning events, office functions, and Fun Committee activities.
• Provide clerical support to Administrative Services and overflow during peak periods.
• Support data entry for credit card coding and other operational tasks.

Skills

Client service

Verbal communication

Written communication

Time management

Teamwork

Adaptability

Prioritization

Office software

Education

High School diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Overview

At Wipfli, people count.

At Wipfli, our people are core to everything we do—the catalyst behind our ability to create exceptional impact and extraordinary results.

We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path.

People truly matter and they feel it. For those looking to make a difference and find a professional home, Wipfli offers a career-defining opportunity.

Responsibilities

The Administrative Assistant position is an in-person role based in our Eau Claire, WI office. This is a full-time position (40 hours per week), with a Monday–Friday schedule.

Responsibilities

• Serve as the front office point of contact by greeting clients, answering phones, accepting deliveries, and managing incoming and outgoing mail
• Maintain a welcoming office environment, including common spaces, conference rooms, hospitality setup, snacks/beverages, and office lunches
• Support office operations by managing inventory and ordering office, branded, and hospitality supplies, and assisting with general equipment and maintenance requests
• Assist with planning and executing associate events, office functions, and Fun Committee activities, including gift card processing and event logistics
• Provide administrative and clerical support to the Administrative Services team and others, including overflow support during peak periods
• Support centralized administrative tasks such as data entry for credit card coding and other operational support as needed

Knowledge, Skills and Abilities

Qualifications:

• High School diploma or equivalent required
• 1-2 years of administrative experience; administrative experiences at a professional services firm is preferred
• Proven client service and front-line customer contact experience, including phone attendant duties and use of multi-line telephone systems
• Strong verbal and written communication skills with the ability to interact professionally with a diverse group of clients and associates
• Demonstrate ability to plan, prioritize, and organize work effectively while balancing multiple tasks, meeting deadlines, and working under pressure
• Proficiency with Microsoft Outlook, Word, and Excel, with the ability to learn and adapt to new software systems and office technology
• Ability to maintain a professional appearance and demeanor, work collaboratively with team members, operate standard office equipment, and remain flexible with scheduling and workflow demands

#LI-onsite #LI-GO1

Additional Details

Additional Details:

Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identify, veteran status, disability, or any other characteristics protected by federal, state, or local laws.

Wipfli is committed to providing reasonable accommodations for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or participate in our recruiting process, please send us an email at [e-mail]

"Wipfli" is the brand name under which Wipfli LLP and Wipfli Advisory LLC and its respective subsidiary entities provide professional services. Wipfli LLP and Wipfli Advisory LLC (and its respective subsidiary entities) practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. Wipfli LLP is a licensed independent CPA firm that provides attest services to its clients, and Wipfli Advisory LLC provides tax and business consulting services to its clients. Wipfli Advisory LLC and its subsidiary entities are not licensed CPA firms.