Senior On-Site Office Operations Lead

Talentify; Minneapolis (MN); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Health plan options

Dental and vision coverage

HSA enrollment

Life insurance

Disability coverage

401(k) with profit share

Well-being incentive

Education & certification assistance

Flexible time off

Family care leave

Parental leave

Family formation benefits

Cell phone reimbursement

Travel rewards

Critical illness & accident insurance

Hospital indemnity insurance

Legal

Long-term care

Pet insurance

ID theft protection

Supplemental life/AD&D

Job summary

Wipfli, located in Minneapolis, seeks a Senior Administrative Assistant to own the efficient day-to-day operations of the office. The role leads administrative processes, coordinates facilities activities, and serves as the primary contact for associates, guests, clients, and vendors.

It is an in-person position at the Minneapolis, MN office. The successful candidate will work autonomously and collaboratively, ensuring a positive office experience and smooth operations.

Qualifications

• High School Diploma or equivalent required; associate degree preferred.
• 3+ years of administrative experience in a professional services firm preferred.
• Proficiency with Outlook, Word, Teams, and Excel; ability to learn new software.

Responsibilities

• Perform and coordinate daily office operations to ensure a professional, efficient, and welcoming environment.
• Serve as the front office point of contact: greet clients and respond to office-related questions and requests.
• Manage equipment, vendor relationships, and office supply inventory and ordering.
• Coordinate internal meetings, associate events, and local engagement activities.
• Help with onboarding activities and office orientation for new associates.
• Assist with associate function budgets, purchasing, expense tracking, and supplier invoice processing.
• Identify opportunities to improve processes, communication, and operational efficiency.

Skills

Customer Service

Initiative

Autonomy

Attention to detail

Communication

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Outlook

Word

Teams

Excel

Job description

Wipfli, located in Minneapolis, seeks a Senior Administrative Assistant to own the efficient day-to-day operations of the office. The role leads administrative processes, coordinates facilities activities, and serves as the primary contact for associates, guests, clients, and vendors.

It is an in-person position at the Minneapolis, MN office. The successful candidate will work autonomously and collaboratively, ensuring a positive office experience and smooth operations.