Front Desk & Office Operations Coordinator

Griting; California; On-site; USD 42,000 - 64,000; Full time

Job summary

Griting AI, a Silicon Valley–based startup, seeks a Reception & Administrative Coordinator to be the first contact for visitors, customers, suppliers, and employees. You will manage front-desk duties, route inquiries, handle mail and deliveries, and coordinate with vendors and meeting logistics.

Recent graduates are welcome, and a degree in Business, Communications, Hospitality, or related fields is preferred.

Qualifications

• Associate or Bachelor's degree required.
• Recent graduates are welcome to apply.
• Degrees in Business Administration, Communications, Hospitality, International Trade, English, Marketing, or a related field are preferred but not required.
• Previous front-desk, administrative, customer-service, retail, hospitality, or internship experience is preferred but not required.
• Strong written and verbal communication skills.
• Professional presence, reliability, punctuality, and attention to detail.
• Basic proficiency with Microsoft Office, Google Workspace, email, and calendar systems.
• Mandarin-English bilingual ability is a plus.

Responsibilities

• Welcome visitors and provide a professional first impression.
• Register guests and follow building-access and security procedures.
• Answer and route calls, emails, and general inquiries.
• Receive and distribute mail, packages, documents, samples, and deliveries.
• Notify employees when visitors, suppliers, candidates, or service providers arrive.
• Maintain reception, meeting rooms, visitor logs, and office contact lists.
• Assist with conference-room preparation, refreshments, catering, and meeting logistics.
• Support customer visits, supplier meetings, and interview candidates.
• Assist with printing, scanning, filing, data entry, and basic document preparation.
• Coordinate with delivery personnel, building management, maintenance providers, and office vendors.

Skills

Front desk

Customer service

Communication

Reliability

Punctuality

Education

Associate or Bachelor's degree

Graduates welcome

Business Admin / Communications / Hospitality / International Trade / Marketing

Tools

Microsoft Office

Google Workspace

Email/calendar systems

Job description

Griting AI, a Silicon Valley–based startup, seeks a Reception & Administrative Coordinator to be the first contact for visitors, customers, suppliers, and employees. You will manage front-desk duties, route inquiries, handle mail and deliveries, and coordinate with vendors and meeting logistics.

Recent graduates are welcome, and a degree in Business, Communications, Hospitality, or related fields is preferred.