Reception & Administrative Coordinator

Griting; California; Presencial; USD 42 000 - 64 000; Tempo integral

Resumo da oferta

Griting AI, a Silicon Valley–based startup, seeks a Reception & Administrative Coordinator to be the first contact for visitors, customers, suppliers, and employees. You will manage front-desk duties, route inquiries, handle mail and deliveries, and coordinate with vendors and meeting logistics.

Recent graduates are welcome, and a degree in Business, Communications, Hospitality, or related fields is preferred.

Qualificações

• Associate or Bachelor's degree required.
• Recent graduates are welcome to apply.
• Degrees in Business Administration, Communications, Hospitality, International Trade, English, Marketing, or a related field are preferred but not required.
• Previous front-desk, administrative, customer-service, retail, hospitality, or internship experience is preferred but not required.
• Strong written and verbal communication skills.
• Professional presence, reliability, punctuality, and attention to detail.
• Basic proficiency with Microsoft Office, Google Workspace, email, and calendar systems.
• Mandarin-English bilingual ability is a plus.

Responsabilidades

• Welcome visitors and provide a professional first impression.
• Register guests and follow building-access and security procedures.
• Answer and route calls, emails, and general inquiries.
• Receive and distribute mail, packages, documents, samples, and deliveries.
• Notify employees when visitors, suppliers, candidates, or service providers arrive.
• Maintain reception, meeting rooms, visitor logs, and office contact lists.
• Assist with conference-room preparation, refreshments, catering, and meeting logistics.
• Support customer visits, supplier meetings, and interview candidates.
• Assist with printing, scanning, filing, data entry, and basic document preparation.
• Coordinate with delivery personnel, building management, maintenance providers, and office vendors.

Conhecimentos

Front desk

Customer service

Communication

Reliability

Punctuality

Formação académica

Associate or Bachelor's degree

Graduates welcome

Business Admin / Communications / Hospitality / International Trade / Marketing

Ferramentas

Microsoft Office

Google Workspace

Email/calendar systems

Descrição da oferta de emprego

All openings from Griting Ai's customer.

Company Description

Griting AI is a Silicon Valley–based startup founded in 2025 that builds AI Talent Trust Infrastructure to modernize how organizations identify, evaluate, and hire artificial intelligence professionals. Instead of relying on traditional keyword-based resume screening, Griting AI uses evidence-based behavioral verification to assess real engineering and problem-solving readiness. The team is focused on creating transparent, reliable tools that help companies make better hiring decisions and help candidates showcase their true capabilities. Griting AI offers opportunities to grow with an early-stage company working at the intersection of AI, talent assessment, and future-of-work innovation.

• To learn more, visit https://www.griting.ai and explore potential career paths.

Position Overview

We are seeking a professional, friendly, and dependable Reception & Administrative Coordinator to serve as the first point of contact for visitors, customers, suppliers, candidates, logistics providers, and employees. Previous supply-chain or international-trade experience is not required. Recent university graduates are welcome to apply.

Key Responsibilities

• Welcome visitors and provide a professional first impression.
• Register guests and follow building-access and security procedures.
• Answer and route calls, emails, and general inquiries.
• Receive and distribute mail, packages, documents, samples, and deliveries.
• Notify employees when visitors, suppliers, candidates, or service providers arrive.
• Maintain reception, meeting rooms, visitor logs, and office contact lists.
• Assist with conference-room preparation, refreshments, catering, and meeting logistics.
• Support customer visits, supplier meetings, and interview candidates.
• Assist with printing, scanning, filing, data entry, and basic document preparation.
• Coordinate with delivery personnel, building management, maintenance providers, and office vendors.

Qualifications

• Associate or Bachelor's degree required.
• Recent graduates are welcome to apply.
• Degrees in Business Administration, Communications, Hospitality, International Trade, English, Marketing, or a related field are preferred but not required.
• Previous front-desk, administrative, customer-service, retail, hospitality, or internship experience is preferred but not required.
• Strong written and verbal communication skills.
• Professional presence, reliability, punctuality, and attention to detail.
• Basic proficiency with Microsoft Office, Google Workspace, email, and calendar systems.
• Mandarin-English bilingual ability is a plus.

Familiarity with AI productivity tools is a plus but not required. Comfort learning visitormanagement, office, scheduling, and document systems is expected.

Employees are expected to use modern business software and approved digital tools effectively.

AI-assisted work must be independently reviewed for accuracy, confidentiality, and compliance.

Confidential company, customer, supplier, pricing, contract, financial, shipment, employee, or personal information must not be entered into public or unapproved AI tools.

Annual Bonus Eligible employees may be considered for an annual performance-based bonus based on individual and company performance. Bonus eligibility, amount, and payment are subject to the applicable company bonus plan and are not guaranteed.

Work Authorization Candidates must be legally authorized to work in the United States. The company is unable to provide new employment-based visa sponsorship for this position.