Front Desk & Office Operations Coordinator

Vertical Mag; Bonham (TX); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Bonus

Benefits

Equity

Job summary

Shield AI is seeking a Front Desk Coordinator to be the first point of contact for visitors, clients, and employees, delivering a welcoming and professional experience. You will manage front desk operations, assist with day-to-day administrative tasks, and support facility needs.

The role requires coordinating access, scheduling, mail, and vendor interactions, while maintaining organization and discretion in handling sensitive information. On-site work in Bonham, TX with standard hours.

Qualifications

• Highschool Diploma or equivalent; associate or bachelor’s degree preferred.
• 1–3 years in front desk, receptionist, or administrative role.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office or Google Workspace.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong organizational skills with attention to detail.
• Professional demeanor with a customer-service mindset.

Responsibilities

• Greet and assist visitors, ensuring a positive first impression.
• Manage emails and general inquiries, routing appropriately.
• Coordinate visitor access, badging, and check-in.
• Maintain front desk organization and readiness at all times.
• Schedule meetings and manage conference room bookings.
• Support mail, deliveries, and supply inventory.
• Coordinate with vendors and service providers as needed.
• Assist with planning and execution of office events.
• Partner with Facilities, IT, and Security to support workplace needs.
• Maintain records and handle sensitive information discreetly.

Skills

Verbal communication

Written communication

Multitasking

Organizational skills

Customer service mindset

Education

Highschool Diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Envoy visitor management

Job description

Shield AI is seeking a Front Desk Coordinator to be the first point of contact for visitors, clients, and employees, delivering a welcoming and professional experience. You will manage front desk operations, assist with day-to-day administrative tasks, and support facility needs.

The role requires coordinating access, scheduling, mail, and vendor interactions, while maintaining organization and discretion in handling sensitive information. On-site work in Bonham, TX with standard hours.