Tax Services Administrative Assistant

Weaver; Houston (TX); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Flexible time off

CPE opportunities

401(k) plan

Paid holidays

Job summary

Weaver's Tax Services team is seeking an Administrative Assistant to provide essential support to the tax department. The role includes typing correspondence, formatting reports, filing, and handling office operations such as mail distribution, invoicing, and client interactions.

Strong communication, organization, and multitasking skills are required, with executive administrative experience highly desirable. This is an in‑office role with seasonal overtime and a collaborative culture at Weaver.

Qualifications

• High School Diploma or equivalent.
• 1+ years administrative experience.
• Excellent written and oral communication skills.
• Exceptional organizational skills and ability to multi‑task and take direction.
• Punctual and dependable.
• Professional appearance and manner.
• Experience using Microsoft Word, Excel, and Outlook.

Responsibilities

• Provide administrative support to the tax department; type correspondence and format/generate reports.
• Perform filing, assembling and processing deliverables.
• Manage day-to-day office operations: distribute mail, prepare outgoing mail, print, and assist with budgeting/finance tasks.
• Submit invoices and interact with clients via telephone and in person; maintain professional communication.
• Coordinate with team to ensure accurate and timely deliverables.
• Support office operations and ensure smooth workflow for the tax services team.

Skills

Punctuality

Dependability

Written communication

Oral communication

Organizational skills

Multi-tasking

Professional appearance

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Weaver is a full-service national accounting, advisory and consulting firm with opportunities for professionals in many different fields. We seek to bring a human element to the world of accounting, which includes creating a diverse, collaborative and entrepreneurial workplace culture. Our leaders truly care about the well-being of all our employees and encourage them to pursue their ambitions.

While our business is based in numbers, our success is truly based on people. It’s why we commit to supporting our people not just in their professional growth, but also in their ability to lead balanced, integrated lives. At the foundation of that commitment are our core values . Weaver’s core values were created specifically to empower our people to deliver extraordinary service and be their best selves. Our goal is to balance high development with high performance in order to meet the long‑term goals of each individual, team and our firm.

Learn more about our services, industry experience and culture at weaver.com .

Position Profile

Weaver’s Tax Services team is seeking a new Administrative Assistant to join their expanding team. The Tax Services Administrative Assistant will provide administrative support to the tax department. This professional will be responsible for typing correspondence, formatting and generating reports, filing, and assembling and processing deliverables. They will also handle the day-to-day operations of their office, including, but not limited to, distributing incoming mail, preparing outgoing mail, printing, performing budgeting and finance duties, and submitting invoices. The Administrative Assistant will interact with clients via telephone and in person. Therefore, we require professionalism in presentation and communication. We are seeking a team player who is organized and has a high attention to detail. This opportunity offers professional growth and a warm culture. This position requires an in‑office schedule, and seasonal overtime may be required. Executive administrative experience is highly desirable.

To be successful in this role, the following qualifications are required:

• High School Diploma or equivalent


• 1 + years administrative experience


• Punctuality and dependability


• Excellent written and oral communication skills


• Exceptional organizational skills and ability to multi‑task and take direction


• Professional appearance and manner


• Experience using Microsoft Word, Excel, and Outlook

Weaver Benefits

At Weaver, our most valuable resource is our people. We take the time to evaluate our employees’ wants and needs and invest our resources accordingly.Weaver goes beyond offering competitive health benefits, such as medical, dental, vision, disability, life insurance, and a 401(k) plan.Learn more here – Weaver benefits . We support our employees by offering flexible scheduled time off (STO), minimum of 56 hours of sick and safe leave, 11 holidays, and 2 scheduled recharge days!

We also offer in-house CPE and learning opportunities through our internal L&D department. Our multi‑faceted internal learning program including technical improvement, practice development, management/leadership training, and whole‑life growth.Our goal is to balance both high development with high performance to meet the long‑term goals of each individual, team, and our firm.

Base pay range in Texas: $45,000 to $50,000 per year. Exact compensation may vary based on skills, experience, and location.

People are our formula!

At Weaver, we recognize that everyone brings different strengths, backgrounds, and working styles to our team. We cultivate a safe and inclusive work environment that celebrates each individual’s unique qualities through visibility, progression, advocacy, and support. We are proudly an equal opportunity employer.

Currently, we are not accepting resume submissions from third‑party staffing agencies for this role. This role is Employee Referral Program eligible.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.