Facilities Coordinator - Front Desk & Operations

Jones Lang LaSalle Incorporated; Austin (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Austin, TX is seeking a Facilities Coordinator to serve as the welcoming face and operational backbone of the facility. You will handle front desk duties, coordinate work orders, manage vendor activities, and support facility and project teams while maintaining brand standards.

The role requires bilingual Spanish, a high school diploma, 2+ years in facility administration, and strong Excel skills.

Qualifications

• Bilingual in Spanish (fluent verbal and written communication required)
• High school diploma or GED
• 2+ years of experience in facility administration, property management, or related coordination role
• Superior customer service skills with a hospitality-oriented approach to all interactions
• Proficiency with Microsoft Excel, including the ability to customize administrative reports and manage spreadsheets
• Strong organizational skills with demonstrated ability to multitask and work independently without direct supervision
• Excellent verbal and written communication skills with the ability to interface professionally with clients, visitors, vendors, and team members

Responsibilities

• Actively monitor and maintain the front desk, lobby, and common areas to ensure a safe, clean, organized environment that reflects JLL brand standards
• Execute the temp badging process for employees, visitors, and third‑party providers while serving as the primary point of contact for campus information, services, and wayfinding
• Create and track work orders for custodial, maintenance, safety, and security concerns through appropriate channels and computerized systems
• Coordinate and schedule maintenance activities, escorting vendors and ensuring excellent execution of work with minimal disruption to client operations
• Manage facility-specific tasks including procurement of property supplies and services, vehicle and equipment logistics, and meeting room reservations
• Provide tactical support to the facility management and project management teams, assisting with planning, administrative tasks, and ad hoc assignments
• Identify potential risks related to privacy, security, or operational disruptions and escalate

Skills

Bilingual in Spanish

Superior customer service

Strong organizational skills

Excellent verbal and written comms

Education

High school diploma or GED

Tools

Microsoft Excel

CMMS

Microsoft Office Suite

Job description

Jones Lang LaSalle Incorporated in Austin, TX is seeking a Facilities Coordinator to serve as the welcoming face and operational backbone of the facility. You will handle front desk duties, coordinate work orders, manage vendor activities, and support facility and project teams while maintaining brand standards.

The role requires bilingual Spanish, a high school diploma, 2+ years in facility administration, and strong Excel skills.