Front Desk & Office Operations Administrator

Doyle Construction Company; Rockville (MD); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Pet Plan

LTD and STD

HSA

Paid time off

401(k) and match

Company paid holidays

Company training

Paid Parental Leave

Financial Planning Services

PTO

Monthly cell phone allowance

Job summary

Doyle Construction Company in Rockville, MD is seeking a highly organized Front Desk Administrator to own office operations and provide a professional environment for team members, clients, and visitors. This role will support administrative, HR, and operational needs of a fast-growing general contractor.

The responsibilities include travel bookings, fleet management, billing coordination, calendar management, and maintaining confidentiality and office standards.

Qualifications

• 2+ years of administrative and office management required.
• Strong verbal and written communication skills.
• Proactive and 'make it happen' attitude.
• High attention to detail and exceptional organizational skills.
• Tech-savvy including travel booking and expense reports.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Manage day-to-day office operations to ensure a smooth, professional work environment.
• Manage travel accommodation for travel team members.
• Manage and monitor fleet management.
• Assist with accounting tasks and coordination with third-party providers.
• Oversee conference room scheduling, mail, shipping, and general suite needs.
• Respond to voicemails and incoming calls professionally.
• Approve and manage office bills (utilities, phone services, postage).
• Maintain proactive communication and follow-up on outstanding tasks.
• Track and manage company apparel inventory.
• Monitor office supplies, equipment, and vendor relationships.
• Oversee office maintenance and coordination with building management.
• Support company initiatives, meetings, and culture-building events.

Skills

Administrative experience

Office management

Communication skills

Proactive attitude

Attention to detail

Tech-savvy

Microsoft Office

Tools

Microsoft Office Suite

Job description

Doyle Construction Company in Rockville, MD is seeking a highly organized Front Desk Administrator to own office operations and provide a professional environment for team members, clients, and visitors. This role will support administrative, HR, and operational needs of a fast-growing general contractor.

The responsibilities include travel bookings, fleet management, billing coordination, calendar management, and maintaining confidentiality and office standards.