Front Desk Administrator

Doyle Construction Company; Rockville (MD); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Pet Plan

LTD and STD

HSA

Paid time off

401(k) and match

Company paid holidays

Company training

Paid Parental Leave

Financial Planning Services

PTO

Monthly cell phone allowance

Job summary

Doyle Construction Company in Rockville, MD is seeking a highly organized Front Desk Administrator to own office operations and provide a professional environment for team members, clients, and visitors. This role will support administrative, HR, and operational needs of a fast-growing general contractor.

The responsibilities include travel bookings, fleet management, billing coordination, calendar management, and maintaining confidentiality and office standards.

Qualifications

• 2+ years of administrative and office management required.
• Strong verbal and written communication skills.
• Proactive and 'make it happen' attitude.
• High attention to detail and exceptional organizational skills.
• Tech-savvy including travel booking and expense reports.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Manage day-to-day office operations to ensure a smooth, professional work environment.
• Manage travel accommodation for travel team members.
• Manage and monitor fleet management.
• Assist with accounting tasks and coordination with third-party providers.
• Oversee conference room scheduling, mail, shipping, and general suite needs.
• Respond to voicemails and incoming calls professionally.
• Approve and manage office bills (utilities, phone services, postage).
• Maintain proactive communication and follow-up on outstanding tasks.
• Track and manage company apparel inventory.
• Monitor office supplies, equipment, and vendor relationships.
• Oversee office maintenance and coordination with building management.
• Support company initiatives, meetings, and culture-building events.

Skills

Administrative experience

Office management

Communication skills

Proactive attitude

Attention to detail

Tech-savvy

Microsoft Office

Tools

Microsoft Office Suite

Job description

About Us

Doyle Construction is a $250M general contractor with offices across the Mid-Atlantic and Southeast US. Founded in 2008, our mission is simple: we exist to build goal-exceeding projects and fulfilled people. We believe the most memorable experiences stem from one principle- it's the people who make the difference. We foster collaborative, dedicated teams grounded in professionalism, integrity, and a commitment to excellence.

About the Role

We are seeking a highly organized, proactive, self‑directed Front Desk Administratorwho takes ownership of office operations and ensures a seamless, professional environment for team members, clients, and visitors. This individual will be the go‑to resource for internal teams and will support the administrative, HR, and operational needs of a fast‑growing construction organization.

Responsibilities

• Manage day‑to‑day office operations to ensure a smooth, efficient, and professional work environment.
• Manage travel accommodation for our travel team members.
• Manage and monitor fleet management.
• Assist with accounting tasks and coordination with third‑party providers when needed.
• Oversee conference room scheduling, office communications, mail, shipping, and general suite needs.
• Professionally respond to general voicemails and answer incoming calls.
• Approve and manage office bills (Comcast, phone services, postage).
• Maintain proactive communication and ensure follow‑up on outstanding tasks.
• Track and manage company apparel inventory.
• Monitor and maintain office supplies, equipment, and vendor relationships.
• Oversee general office maintenance, repairs, HVAC issues, and communication with building management.
• Support company initiatives, recurring meetings, and culture‑building events.
• Uphold company standards for organization, professionalism, and confidentiality.

Qualifications

• 2+ years of administrative and office management required.
• Strong verbal and written communication skills.
• Proactive and "make it happen" attitude.
• High attention to detail and exceptional organizational skills.
• Flexibility and problem‑solving mindset; able to support a rapidly growing organization.
• Tech-savvy including experience with travel booking and expense reports. Proficiency with Microsoft Office Suite.
• Ability to manage multiple priorities with professionalism and discretion.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Pet Plan
• LTD and STD
• HSA
• Paid time off
• 401(k) and match
• Company paid holidays
• Company training
• Paid Parental Leave
• Financial Planning Services
• PTO
• Monthly cell phone allowance

EEO