Front Desk & Office Experience Coordinator

Beacon Hill Staffing Group; Austin (TX); In loco; USD 28.000 - 36.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical benefits

Dental benefits

Vision benefits

Leave programs

Descrizione del lavoro

Beacon Hill Staffing Group is seeking a Temporary Office Administration Coordinator for a downtown Austin law firm. The role supports day-to-day operations, provides front desk coverage, greets visitors, coordinates conferences, and assists with deliveries, vendor invoices, and office events.

The position is onsite in Austin, approximately 8:30 AM–5:00 PM, for about 12 weeks with potential for temp-to-perm.

Competenze

• Previous administrative, office coordination, reception, or related professional office experience.
• Strong customer service skills and a friendly, welcoming, and professional demeanor.
• Excellent organizational skills with the ability to manage multiple responsibilities simultaneously.
• Strong written and verbal communication skills.
• Comfortable interacting with attorneys, paralegals, legal assistants, visitors, vendors, and other professionals.

Mansioni

• Provide daily front desk and reception coverage and greet internal and external visitors.
• Maintain a professional, organized, and welcoming lobby and reception area.
• Monitor visitor access, lobby security, and maintain the visitor log.
• Answer and appropriately direct incoming telephone calls.
• Manage parking validations and maintain parking validation and reimbursement logs.
• Receive and coordinate deliveries and maintain delivery and access-card logs.
• Coordinate conference room reservations and monitor daily meeting schedules.
• Ensure conference rooms and meetings are properly supported, including technology, catering, hospitality, and other meeting needs.
• Process vendor invoices and other payment-related requests.
• Assist with hospitality, catering, office meetings, special events, and general Office Administration support.

Conoscenze

Administrative experience

Customer service

Organizational skills

Communication skills

Descrizione del lavoro

Beacon Hill Staffing Group is seeking a Temporary Office Administration Coordinator for a downtown Austin law firm. The role supports day-to-day operations, provides front desk coverage, greets visitors, coordinates conferences, and assists with deliveries, vendor invoices, and office events.

The position is onsite in Austin, approximately 8:30 AM–5:00 PM, for about 12 weeks with potential for temp-to-perm.