Temporary Admin Coordinator

Beacon Hill Staffing Group; Austin (TX); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group is seeking a Temporary Office Administration Coordinator for a downtown Austin law firm. The role supports day-to-day operations, provides front desk coverage, greets visitors, coordinates conferences, and assists with deliveries, vendor invoices, and office events.

The position is onsite in Austin, approximately 8:30 AM–5:00 PM, for about 12 weeks with potential for temp-to-perm.

Qualifications

• Previous administrative, office coordination, reception, or related professional office experience.
• Strong customer service skills and a friendly, welcoming, and professional demeanor.
• Excellent organizational skills with the ability to manage multiple responsibilities simultaneously.
• Strong written and verbal communication skills.
• Comfortable interacting with attorneys, paralegals, legal assistants, visitors, vendors, and other professionals.

Responsibilities

• Provide daily front desk and reception coverage and greet internal and external visitors.
• Maintain a professional, organized, and welcoming lobby and reception area.
• Monitor visitor access, lobby security, and maintain the visitor log.
• Answer and appropriately direct incoming telephone calls.
• Manage parking validations and maintain parking validation and reimbursement logs.
• Receive and coordinate deliveries and maintain delivery and access-card logs.
• Coordinate conference room reservations and monitor daily meeting schedules.
• Ensure conference rooms and meetings are properly supported, including technology, catering, hospitality, and other meeting needs.
• Process vendor invoices and other payment-related requests.
• Assist with hospitality, catering, office meetings, special events, and general Office Administration support.

Skills

Administrative experience

Customer service

Organizational skills

Communication skills

Job description

Our client, a leading Law law firm located in downtown Austin, is seeking a Temporary Office Administration Coordinator to support the day-to-day operations of their Austin office. This is a national law firm with more than 20 offices across the United States. This individual will provide front desk and reception coverage, greet internal and external visitors, coordinate conference rooms and meetings, and assist with deliveries, parking validations, vendor invoices, and other administrative needs. They will also support catering, hospitality, office events, and general office administration while serving as a key point of contact for employees and visitors. This is a highly visible, customer-facing position in a professional law firm environment, and they are looking for someone friendly, organized, outgoing, and ready to hit the ground running. The position is onsite in Austin, working approximately 8:30 AM-5:00 PM with a one-hour lunch break, and is expected to last approximately 12 weeks with the possibility of becoming temp-to-perm based on future business needs.

Job Responsibilities:

Provide daily front desk and reception coverage and greet internal and external visitors.

Maintain a professional, organized, and welcoming lobby and reception area.

Monitor visitor access, lobby security, and maintain the visitor log.

Answer and appropriately direct incoming telephone calls.

Manage parking validations and maintain parking validation and reimbursement logs.

Receive and coordinate deliveries and maintain delivery and access-card logs.

Coordinate conference room reservations and monitor daily meeting schedules.

Ensure conference rooms and meetings are properly supported, including technology, catering, hospitality, and other meeting needs.

Process vendor invoices and other payment-related requests.

Assist with hospitality, catering, office meetings, special events, and general Office Administration support.

Qualifications:

Previous administrative, office coordination, reception, or related professional office experience.

Strong customer service skills and a friendly, welcoming, and professional demeanor.

Excellent organizational skills with the ability to manage multiple responsibilities simultaneously.

Strong written and verbal communication skills.

Comfortable interacting with attorneys, paralegals, legal assistants, visitors, vendors, and other professionals.

Ability to work effectively in a fast-paced and highly visible front-office environment.

Proactive, dependable, and able to hit the ground running with limited ramp-up time.

Flexible and team-oriented with the ability to provide additional administrative support based on daily office needs.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)