Office Manager

Beacon Hill; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Beacon Hill is seeking an Office Manager to oversee daily office operations and create a premium, welcoming workplace for the Austin team. The role oversees readiness of spaces, supplies, and equipment, while coordinating with New York and San Francisco teams to uphold firmwide standards.

The ideal candidate has 3+ years in office operations or hospitality, with a focus on service, communication, and proactive issue resolution.

Qualifications

• 3+ years of professional experience in office operations or hospitality.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with strong follow-through.

Responsibilities

• Oversee daily readiness of the Austin office, including conference rooms, kitchens, shared spaces, supplies, technology, and resources.
• Coordinate new-hire setup, badges, workstations, equipment, welcome materials, and security access.
• Manage vendor relations, procurement, facilities requests, and building management relationships.

Skills

Office management

Customer service

Vendor management

Communication

Event coordination

Job description

Our client, a leading private investment firm located in downtown Austin, is seeking an Office Manager to oversee daily office operations and create a premium, welcoming, and highly functional workplace for its growing Austin team. This individual will manage office readiness, supplies, vendors, facilities, meeting spaces, new-hire preparation, guest services, events, and the overall employee experience. They will also build strong relationships across the office, anticipate employee needs, resolve operational issues proactively, and partner with Office Management colleagues in New York and San Francisco to deliver a consistent firmwide experience. The ideal environment is collaborative, fast-paced, high-touch, and low-ego, with an emphasis on excellent service, thoughtful communication, accountability, and follow-through. This is a direct-hire position working fully onsite in Austin, Monday through Friday from 9:00 AM-5:00 PM, with occasional early-morning or after-hours flexibility.

Job Responsibilities:

Own the daily readiness and operation of the Austin office, ensuring that conference rooms, kitchens, shared spaces, supplies, technology, and office resources remain organized, stocked, clean, and fully functional.

Build trusted relationships across the Austin team and develop a strong understanding of employee preferences, recurring needs, priorities, and the overall pulse of the office.

Manage office inventory, purchasing, supplies, facilities requests, building management relationships, security coordination, and vendor performance.

Proactively identify and resolve operational issues before they become employee pain points or require escalation.

Coordinate new-hire office readiness, including badges, workstations, equipment, welcome materials, security access, and other Day 1 details.

Deliver a polished, welcoming, and white-glove experience for employees, candidates, new hires, guests, and visitors.

Coordinate office events, celebrations, employee milestones, recurring programming, and intentional workplace experience initiatives that strengthen the Austin office community.

Maintain accurate office documentation, calendars, vendor information, resources, procedures, signage, and operational communications.

Partner with Office Management colleagues in New York and San Francisco on cross-office initiatives, shared standards, process improvements, and the development of an Alpine Office Playbook.

Manage competing priorities, last-minute changes, vendor issues, urgent employee needs, and occasional early or after-hours responsibilities with composure and strong follow-through.

Qualifications:

Approximately 3+ years of professional experience in office operations, workplace experience, hospitality, employee experience, facilities coordination, guest services, or another high-touch service environment.

Warm, mature, approachable, and genuinely service-minded, with a natural ability to build authentic relationships across personalities and levels of seniority.

Clear and precise written and verbal communication skills, with the judgment to communicate proactively, ask clarifying questions, and elevate issues appropriately.

Strong organizational and operational instincts, including the ability to manage multiple priorities without sacrificing accuracy, responsiveness, or follow-through.

Proactive and observant approach, with the ability to anticipate needs, recognize potential issues, and take ownership without waiting for detailed instructions.

High emotional intelligence, discretion, sound judgment, professional boundaries, and the ability to handle sensitive information appropriately.

Genuine long-term interest in Office Experience, employee experience, hospitality, workplace operations, or future growth into broader Office Management responsibilities.

Comfortable working fully onsite in Austin five days per week, with occasional early-morning or after-hours availability and limited travel of approximately 10%.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.