Front Desk & Office Coordinator — Welcoming & Organized

AppleOne Employment Services; Burlington (MA); On-site; USD 42,000 - 45,000; Full time

Job summary

AppleOne Employment Services seeks a Receptionist/Office Coordinator to be the first point of contact and ensure smooth front desk operations in Burlington, MA. The role coordinates day-to-day administrative tasks, maintains supplies, and supports onboarding and events onsite.

The ideal candidate is highly organized, service-oriented, and enjoys helping people and operations, with strong communication skills and the ability to multitask in a busy environment.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 1+ years of receptionist, administrative, office coordination, or customer service experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Customer-focused with exceptional interpersonal skills.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office Suite and standard office technology.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Monitor and distribute incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies and place orders to ensure adequate inventory.
• Assist with employee onboarding by preparing workspaces, badges, and office supplies.
• Support company meetings, events, and employee engagement activities.
• Ensure common areas remain organized, clean, and welcoming.
• Identify opportunities to improve office processes and administrative efficiency.
• Perform other administrative duties and special projects as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Customer focus

Multitasking

Confidentiality

Education

High school diploma

Associate or Bachelor degree preferred

Tools

Microsoft Office

Job description

AppleOne Employment Services seeks a Receptionist/Office Coordinator to be the first point of contact and ensure smooth front desk operations in Burlington, MA. The role coordinates day-to-day administrative tasks, maintains supplies, and supports onboarding and events onsite.

The ideal candidate is highly organized, service-oriented, and enjoys helping people and operations, with strong communication skills and the ability to multitask in a busy environment.