Front Desk & Office Coordinator | Multidepartment Support

Jobvite, Inc.; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobvite, Inc. in Dallas seeks an Office Coordinator / Administrative Assistant to be the first point of contact and to manage front desk activities, mail, and general office operations.

You will support meetings, events, fleet requests, and provide back-up for Executive and HR teams on special projects. This is a full-time, in-person role requiring 1–2 years of experience and strong organizational skills.

Qualifications

• 1–2 years of office or administrative support experience.
• Strong organizational and communication skills.
• Proficient in Microsoft Office; ability to proofread and write clearly.
• Valid, unrestricted driver’s license required.

Responsibilities

• Answer and route incoming phone calls to appropriate personnel.
• Greet visitors and customers in a professional and welcoming manner.
• Validate parking passes as needed.
• Coordinate fleet vehicle requests and communicate status updates with relevant departments.
• Sort, distribute, and process incoming mail; prepare outgoing mail and packages.
• Support meetings and events, including reserving spaces and coordinating meals.
• Provide backup support for other office personnel when needed.
• Ensure a safe, clean, and organized work environment at all times.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Proofreading

Microsoft Office

Telephone presence

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Driver's License

Job description

Jobvite, Inc. in Dallas seeks an Office Coordinator / Administrative Assistant to be the first point of contact and to manage front desk activities, mail, and general office operations.

You will support meetings, events, fleet requests, and provide back-up for Executive and HR teams on special projects. This is a full-time, in-person role requiring 1–2 years of experience and strong organizational skills.