Office Coordinator/Office Admin

FPT Americas; Richardson (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

FPT Americas seeks an Office Coordinator to support daily office operations, administrative processes, and cross-team coordination at our Dallas-area office. This hands-on role requires strong organization, follow-up, and the ability to move tasks forward efficiently.

You will greet visitors, manage supplies, coordinate travel, handle vendor documents, and support accounting and IT tools to keep the office running smoothly.

Qualifications

Responsibilities

• Provide front desk support in the Dallas office, greeting visitors and handling mail and deliveries.
• Manage day-to-day office operations, including supplies, workspace organization, and basic equipment upkeep.
• Coordinate office purchasing, including office supplies and shipping, plus related orders.
• Support fixed asset and accounting tasks, including tracking laptop shipments/returns and expense packages.
• Prepare and process administrative contracts and documents for clients, contractors, and vendors; route for signature and maintain final records.
• Collect vendor documents such as W-9s and insurance certificates; follow up until complete before payment or contract execution.
• Manage Concur and other admin/accounting tools, including user setup and issue escalation to Accounting/IT.
• Coordinate travel logistics for employees, including flights and hotels; arrange itineraries.
• Support event planning by sourcing venues, quotes, and coordinating logistics with teams.
• Handle administrative purchases and maintain tracking of orders, deliveries, and usage.

Job description

We are looking for a detail-oriented and proactive Office Coordinator to support daily office operations, administrative processes, and cross-team coordination. This is a hands‑on role that requires strong organization, follow‑up, and the ability to keep tasks moving efficiently.

Job Duties:

• Provide front desk support in the Dallas office, including greeting visitors, handling mail and deliveries, and assisting with basic office requests.
• Manage day‑to‑day office operations, including supplies, snacks and drinks, workspace organization, and basic equipment upkeep.
• Coordinate office purchasing, including office supplies, business cards, shipping, and other administrative or event‑related orders.
• Support fixed asset and accounting administrative tasks, including tracking laptop shipments and returns, labeling, receipt filing, and submitting complete expense packages to Accounting.
• Prepare and process administrative contracts and document packages for clients, contractors, and vendors; route documents for signature and maintain organized final records.
• Collect and track vendor documents such as W-9s, certificates of insurance, and other required forms; follow up until all documentation is complete before payment or contract execution.
• Manage Concur and other admin/accounting tools, including user setup, access updates, basic troubleshooting, receipt review, and tracker maintenance; escalate issues to Accounting or IT when needed.
• Coordinate travel logistics, including flights, hotels, itineraries, and related travel support for employees.
• Support event planning by sourcing venues and vendors, collecting quotes, comparing options, and coordinating logistics with internal teams.
• Handle administrative purchases and maintain clear, accurate tracking of orders, deliveries, and usage.