Dynamic Office & Admin Operations Coordinator

FPT Americas; Richardson (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

FPT Americas seeks an Office Coordinator to support daily office operations, administrative processes, and cross-team coordination at our Dallas-area office. This hands-on role requires strong organization, follow-up, and the ability to move tasks forward efficiently.

You will greet visitors, manage supplies, coordinate travel, handle vendor documents, and support accounting and IT tools to keep the office running smoothly.

Qualifications

Responsibilities

• Provide front desk support in the Dallas office, greeting visitors and handling mail and deliveries.
• Manage day-to-day office operations, including supplies, workspace organization, and basic equipment upkeep.
• Coordinate office purchasing, including office supplies and shipping, plus related orders.
• Support fixed asset and accounting tasks, including tracking laptop shipments/returns and expense packages.
• Prepare and process administrative contracts and documents for clients, contractors, and vendors; route for signature and maintain final records.
• Collect vendor documents such as W-9s and insurance certificates; follow up until complete before payment or contract execution.
• Manage Concur and other admin/accounting tools, including user setup and issue escalation to Accounting/IT.
• Coordinate travel logistics for employees, including flights and hotels; arrange itineraries.
• Support event planning by sourcing venues, quotes, and coordinating logistics with teams.
• Handle administrative purchases and maintain tracking of orders, deliveries, and usage.

Job description

FPT Americas seeks an Office Coordinator to support daily office operations, administrative processes, and cross-team coordination at our Dallas-area office. This hands-on role requires strong organization, follow-up, and the ability to move tasks forward efficiently.

You will greet visitors, manage supplies, coordinate travel, handle vendor documents, and support accounting and IT tools to keep the office running smoothly.