Front Desk & Facilities Coordinator

Talentify; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

M Financial Group in Dallas is seeking a Workplace Experience Coordinator to deliver a high-quality, onsite workplace experience for employees and visitors. This hands-on role supports front desk coverage, facilities coordination, inventory, mail, and office services to maintain an elevated corporate environment.

The ideal candidate has 1–3 years in office support or similar roles, strong customer service, reliability, and proficiency with MS Office.

Qualifications

• High school diploma or equivalent.
• 1-3 years of experience in office support, hospitality, workplace services, or similar role.
• Strong customer service mindset with a professional and approachable demeanor.
• Proven reliability, punctuality, and consistent attendance in an onsite role.
• Ability to stay organized, manage multiple tasks, and work with a sense of urgency.
• Strong attention to detail and pride in maintaining a high-quality environment.
• Comfortable with a hands-on role that includes movement throughout the day.
• Familiarity with Microsoft Office (Outlook, Teams, Excel, PowerPoint, Word), Zoom, and general office systems.

Responsibilities

• Maintain a clean, organized, and well-stocked office environment across shared spaces including breakrooms, conference rooms, and common areas.
• Perform routine walkthroughs to ensure spaces are reset, properly configured, and presentation-ready.
• Restock pantry items, supplies, and shared resources.
• Ensure kitchen equipment and shared tools are clean and fully operational.
• Conduct routine checks of restrooms, wellness rooms, and high-traffic areas to maintain standards.
• Provide professional front desk coverage as part of a rotating team schedule.
• Greet visitors, manage check-in, and notify hosts of arrival.
• Answer and route incoming calls promptly and professionally.
• Support visitor experience through clear communication, coordination, and hospitality.
• Maintain a clean, organized, and welcoming reception area.
• Monitor inventory levels for pantry, office, and operational supplies.
• Place orders within established budgets and guidelines.
• Receive, inventory, and distribute deliveries across designated areas.
• Maintain appropriate stock levels by avoiding over-ordering and identifying waste.
• Support ongoing cost control and process improvements.
• Manage inbound and outbound mail and packages, including sorting, distribution, and shipping coordination.
• Ensure timely handling of sensitive or priority deliveries.
• Support general office services including printing, supply distribution, and workroom organization.
• Identify and report maintenance issues; coordinate with building management or vendors as needed.
• Submit and track service requests through resolution.
• Assist with vendor coordination and follow-up.
• Support overall functionality and upkeep of the workplace.
• Assist with new hire setup including workstation preparation and supplies.
• Prepare temporary workspaces for visiting employees.
• Support event setup including space preparation and stocking.
• Contribute to workplace communications such as newsletters or internal updates, as needed.

Skills

Customer service

Attention to detail

Reliability

MS Office

Hospitality mindset

Onsite work

Education

High school diploma

Tools

Office systems

Job description

M Financial Group in Dallas is seeking a Workplace Experience Coordinator to deliver a high-quality, onsite workplace experience for employees and visitors. This hands-on role supports front desk coverage, facilities coordination, inventory, mail, and office services to maintain an elevated corporate environment.

The ideal candidate has 1–3 years in office support or similar roles, strong customer service, reliability, and proficiency with MS Office.