Dynamic Office Operations Coordinator & Admin Support

HKS Inc; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

HKS Inc in Dallas seeks an Office Coordinator/Administrative Assistant to ensure smooth daily operations, greet visitors, manage phones, coordinate scheduling, travel, and meetings.

You will support multiple teams, handle confidential information, maintain supplies, assist HR onboarding, and liaise with facilities. The role requires at least 5 years of experience and strong MS Office skills, delivering professional service in a fast-paced environment.

Qualifications

• High school diploma required; college level preferred.
• 5+ years of related administrative experience.
• Experience with MS Office Suite (Outlook, Word, Excel, PowerPoint) and Teams.
• Strong interpersonal and confidentiality skills.
• Ability to prioritize tasks and work under pressure.
• Excellent written and verbal communication.

Responsibilities

• Prepare meeting agendas and take minutes; arrange catering.
• Schedule meetings, travel, conferences, and interviews.
• Process expense reimbursements and reconcile charges.
• Answer phones and route inquiries; manage mail.
• Provide reception coverage and assist other teams.
• Support HR onboarding and IT coordination for office needs.
• Maintain office supplies and seating arrangements.
• Coordinate with facilities/vendors for events and building services.
• Ensure lobby and spaces are presentation-ready.

Skills

Interpersonal skills

Communication

Problem solving

Time management

Multitasking

Professionalism

Attention to detail

Education

High school diploma

College-level preferred

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

HKS Inc in Dallas seeks an Office Coordinator/Administrative Assistant to ensure smooth daily operations, greet visitors, manage phones, coordinate scheduling, travel, and meetings.

You will support multiple teams, handle confidential information, maintain supplies, assist HR onboarding, and liaise with facilities. The role requires at least 5 years of experience and strong MS Office skills, delivering professional service in a fast-paced environment.