Front Desk & Office Administrator - On-Site

esaero; San Luis Obispo (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health & Wellness

Paid Time Off 120 hours

Life Insurance $25k

401(k) with company match

Paid holidays

Job summary

ESAero in Santa Maria, CA is seeking a personable Office Administrator to manage front-desk duties and provide general administrative support across the organization. This on-site role serves as the first point of contact for visitors and callers, helping to create a professional and welcoming environment.

You will assist with scheduling, reporting, HR onboarding/offboarding support, and coordinating projects as needed, thriving in a collaborative team and contributing to smooth daily operations.

Qualifications

• High school diploma or equivalent required; a BS/AA degree preferred.
• 2–5 years of experience in office administration.
• Ability to multitask and prioritize needs.
• Proficient with Windows-based PCs.
• Good oral and written communication skills.
• Ability to analyze and solve problems with written/oral instructions.

Responsibilities

• Greet visitors and assist with inquiries to create a welcoming environment.
• Manage incoming calls, filter inquiries, and route to departments.
• Coordinate and schedule appointments and conference room bookings.
• Monitor and restock office supplies for staff.
• Enforce visitor sign-in procedures and front desk security.
• Support HR onboarding, offboarding, and employee engagement.
• Prepare weekly/monthly reporting as needed.

Skills

Multitasking

Communication skills

Windows PCs

Problem solving

Education

High School diploma or equivalent

BS or AA degree preferred

Tools

APICS training

NAPM training

Job description

ESAero in Santa Maria, CA is seeking a personable Office Administrator to manage front-desk duties and provide general administrative support across the organization. This on-site role serves as the first point of contact for visitors and callers, helping to create a professional and welcoming environment.

You will assist with scheduling, reporting, HR onboarding/offboarding support, and coordinating projects as needed, thriving in a collaborative team and contributing to smooth daily operations.