On-Site Office Administrator | Front Desk & HR Support

Empirical Systems Aerospace, Inc; San Luis Obispo (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health & Wellness plans

PTO 120 hours + holidays

Life insurance

Job summary

Empirical Systems Aerospace, Inc (ESAero) seeks an Office Administrator in Santa Maria, CA. You will be the first point of contact, greeting visitors and handling inquiries while providing wide-ranging administrative support across the organization.

You will manage scheduling, reporting, and coordination tasks, aiding multiple departments and contributing to a collaborative team environment. This on-site role requires strong communication and problem-solving skills to maintain an efficient

Qualifications

• A High School diploma or equivalent is required; BS/AA preferred.
• 2–5 years of office administration experience.
• Ability to multitask and prioritize.
• Strong oral and written communication with internal and external people.
• Ability to analyze and solve problems based on written, oral, or schedule instructions.

Responsibilities

• Greet and assist visitors, creating a welcoming atmosphere.
• Manage incoming calls, filter inquiries, and transfer to appropriate departments.
• Coordinate and schedule appointments and conference room bookings.
• Monitor and restock office supplies and ensure supplies are available.
• Ensure visitor sign-in procedures are followed and front desk security is maintained.
• Support HR in onboarding, offboarding, and employee engagement.
• Prepare weekly/monthly reporting as needed.

Skills

Multitasking

Prioritization

Communication

Problem solving

Self-management

Windows

Education

High school diploma or equivalent

BS or AA degree preferred

APICS or NAPM certification desirable

Job description

Empirical Systems Aerospace, Inc (ESAero) seeks an Office Administrator in Santa Maria, CA. You will be the first point of contact, greeting visitors and handling inquiries while providing wide-ranging administrative support across the organization.

You will manage scheduling, reporting, and coordination tasks, aiding multiple departments and contributing to a collaborative team environment. This on-site role requires strong communication and problem-solving skills to maintain an efficient