Office Administrator-Santa Maria CA

esaero; San Luis Obispo (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health & Wellness

Paid Time Off 120 hours

Life Insurance $25k

401(k) with company match

Paid holidays

Job summary

ESAero in Santa Maria, CA is seeking a personable Office Administrator to manage front-desk duties and provide general administrative support across the organization. This on-site role serves as the first point of contact for visitors and callers, helping to create a professional and welcoming environment.

You will assist with scheduling, reporting, HR onboarding/offboarding support, and coordinating projects as needed, thriving in a collaborative team and contributing to smooth daily operations.

Qualifications

• High school diploma or equivalent required; a BS/AA degree preferred.
• 2–5 years of experience in office administration.
• Ability to multitask and prioritize needs.
• Proficient with Windows-based PCs.
• Good oral and written communication skills.
• Ability to analyze and solve problems with written/oral instructions.

Responsibilities

• Greet visitors and assist with inquiries to create a welcoming environment.
• Manage incoming calls, filter inquiries, and route to departments.
• Coordinate and schedule appointments and conference room bookings.
• Monitor and restock office supplies for staff.
• Enforce visitor sign-in procedures and front desk security.
• Support HR onboarding, offboarding, and employee engagement.
• Prepare weekly/monthly reporting as needed.

Skills

Multitasking

Communication skills

Windows PCs

Problem solving

Education

High School diploma or equivalent

BS or AA degree preferred

Tools

APICS training

NAPM training

Job description

Office Administrator

Job Summary

We are seeking a personable and detail-oriented Office Administrator based in Santa Maria, CA, to manage front-desk responsibilities and provide general administrative support across the organization. This role is the first point of contact for visitors and callers, helping to create a professional and welcoming environment. In addition to greeting guests and managing inquiries, the Office Administrator will support various administrative projects and assist with scheduling, reporting, and coordination tasks as needed. This is an excellent opportunity for someone who thrives in a support role and enjoys contributing to a collaborative team environment.

Responsibilities and Duties

• Greet and assist visitors, providing a welcoming atmosphere and addressing inquiries promptly.
• Manage incoming phone calls, filter inquiries, and transfer calls to the appropriate departments.
• Coordinate and schedule appointments, meetings, and conference room bookings.
• Monitor and restock office supplies, ensuring availability for staff.
• Ensure visitor sign-in procedures are followed and maintain a secure front desk environment.
• Support HR in onboarding, offboarding, and employee engagement
• Responsible for weekly/monthly reporting needs

Required Qualifications and Skills

• A High School diploma or equivalent is required. A BS or AA degree is preferred. Any APICS or NAPM training and/or certification is desirable.
• This position requires a minimum of 2-5 years' experience in office administration
• Ability to multitask and prioritize needs
• Ability to work with windows based personal computers
• Must be able to work with a minimum of supervision
• Must have good oral and written communication skills. Must be able to communicate effectively with internal and external people
• Ability to analyze and solve problems. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Comprehensive Benefits & Perks

• Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.
• Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.
• Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.
• Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.
• Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses.
• Retirement Savings: 401(k) with a company match to support your financial future.
• Paid Holidays: Enjoy 9 paid holidays throughout the year.
• Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.
• Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!

Company Overview

Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services.

At ESAero, we don’t just build products, we engineer solutions that propel

the aerospace industry forward.

**This position is fully on-site at ESAero in Santa Maria, CA**

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ESAero is an equal opportunity employer.
E-Verify participation required for employment.
Must be able to pass background check.
Must present proof of authorization to work in the United States.
Hiring Range: $25/hr - $30/hr