Office Administrator & Front Desk Coordinator

Applied Aerospace; Stockton (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Applied Aerospace in Stockton, CA seeks an Office Administrator to support daily operations, provide excellent customer service, and maintain an efficient office environment. The ideal candidate is organized, detail-oriented, and communicates well with clients and visitors to project a professional image.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to manage calendars and coordinate meetings and travel.

Qualifications

• High school diploma or equivalent.
• Proven experience as an office administrator, office assistant, or relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Discretion with confidential information.
• Team player and cheerleader; someone who knows how to bring their teammates up.

Responsibilities

• Ensure the office is clean, organized, and well-maintained.
• Coordinate with the Maintenance, Facilities, MIS, and other departments to keep office facilities and equipment running smoothly.
• Manage office supplies inventory.
• Greet visitors; assist in hosting and escorting.
• Assist in scheduling meetings and lunches and coordinating conference rooms.
• Assist in planning travel.
• Provide an administrative link between the office and HR.
• Maintain Outlook calendars and lobby display presentations.
• Basic administrative tasks including data entry, document preparation, scanning and archiving, and report generation and formatting.
• Assist in promoting an office environment that encourages creativity, cohesion, dedication, and pride in one’s work.

Skills

Strong organizational skills

Excellent written and verbal

Discretion with confidential info

Team player

Strong time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Applied Aerospace in Stockton, CA seeks an Office Administrator to support daily operations, provide excellent customer service, and maintain an efficient office environment. The ideal candidate is organized, detail-oriented, and communicates well with clients and visitors to project a professional image.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to manage calendars and coordinate meetings and travel.