Office Administrator

Empirical Systems Aerospace, Inc. (ESAero); San Luis Obispo (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health & Wellness plans

Paid PTO (120 hours) and holiday pay

Life Insurance $25k

Supplemental Coverage options

HSA

401(k) with company match

9 paid holidays

Casual dress code and snacks

Quality of life location

Job summary

Empirical Systems Aerospace, Inc (ESAero) is seeking an Office Administrator to manage front-desk duties and provide general administrative support across the organization. This on-site role in San Luis Obispo requires welcoming visitors, handling inquiries, coordinating scheduling, and aiding HR onboarding and engagement activities.

The ideal candidate will have 2-5 years of office administration experience, strong communication skills, and the ability to multitask in a collaborative,

Qualifications

• High School diploma or equivalent required; BS or AA preferred.
• 2-5 years' experience in office administration.
• Ability to multitask and prioritize needs.
• Ability to work with Windows-based PCs.
• Must have good oral and written communication; communicate effectively with internal and external people.
• Ability to analyze and solve problems; interpret various instructions.

Responsibilities

• Greet and assist visitors, providing a welcoming atmosphere and addressing inquiries promptly.
• Manage incoming phone calls, filter inquiries, and transfer calls to the appropriate departments.
• Coordinate and schedule appointments, meetings, and conference room bookings.
• Monitor and restock office supplies, ensuring availability for staff.
• Ensure visitor sign-in procedures are followed and maintain a secure front desk environment.
• Support HR in onboarding, offboarding, and employee engagement.
• Responsible for weekly/monthly reporting needs.

Skills

Multitasking

Communication

Administrative support

Time management

Education

High School diploma

BS/AA preferred

APICS/NAPM training desirable

Tools

Windows OS

Scheduling software

Job description

Job Summary

We are seeking a personable and detail-oriented Office Administrator to manage front-desk responsibilities and provide general administrative support across the organization. This role is the first point of contact for visitors and callers, helping to create a professional and welcoming environment. In addition to greeting guests and managing inquiries, the Office Administrator will support various administrative projects and assist with scheduling, reporting, and coordination tasks as needed. This is an excellent opportunity for someone who thrives in a support role and enjoys contributing to a collaborative team environment.

Responsibilities and Duties

• Greet and assist visitors, providing a welcoming atmosphere and addressing inquiries promptly.
• Manage incoming phone calls, filter inquiries, and transfer calls to the appropriate departments.
• Coordinate and schedule appointments, meetings, and conference room bookings.
• Monitor and restock office supplies, ensuring availability for staff.
• Ensure visitor sign-in procedures are followed and maintain a secure front desk environment.
• Support HR in onboarding, offboarding, and employee engagement.
• Responsible for weekly/monthly reporting needs.

Required Qualifications and Skills

• A High School diploma or equivalent is required. A BS or AA degree is preferred. Any APICS or NAPM training and/or certification is desirable.
• This position requires a minimum of 2-5 years' experience in office administration.
• Ability to multitask and prioritize needs.
• Ability to work with windows based personal computers.
• Must be able to work with a minimum of supervision.
• Must have good oral and written communication skills. Must be able to communicate effectively with internal and external people.
• Ability to analyze and solve problems. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Comprehensive Benefits & Perks

• Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.
• Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.
• Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.
• Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.
• Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses.
• Retirement Savings: 401(k) with a company match to support your financial future.
• Paid Holidays: Enjoy 9 paid holidays throughout the year.
• Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.
• Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!

Company Overview

Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services.

At ESAero, we don’t just build products, we engineer solutions that propel the aerospace industry forward.

**This position is fully on-site at ESAero in San Luis Obispo, CA**

ESAero is an equal opportunity employer.

E-Verify participation required for employment.

Must be able to pass background check.

Must present proof of authorization to work in the United States.

Hiring Range: $25/hr - $30/hr