Office Administrator

Empirical Systems Aerospace, Inc; Santa Maria, Northern (CA, KY); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health & Wellness: multiple plans

PTO 120 hours

Life Insurance

Supplemental Coverage

HSA

401(k) with company match

Paid Holidays

Casual dress code & snacks

Quality of life location

Job summary

Empirical Systems Aerospace, Inc (ESAero) is seeking an Office Administrator in Santa Maria, CA. The role involves front-desk duties, visitor management, call handling, scheduling, and general administrative support across the organization. You will assist with onboarding/offboarding and contribute to HR-related activities.

The position is on-site at ESAero with opportunities to engage in reporting and coordination tasks to support a collaborative team environment.

Qualifications

• High School diploma or equivalent required; BS/AA preferred; APICS/NAPM training desirable.
• 2–5 years of office administration experience.
• Ability to multitask and prioritize.
• Strong written and verbal communication.
• Able to work with Windows-based PCs and under minimal supervision.

Responsibilities

• Greet visitors and assist with inquiries to create a welcoming atmosphere.
• Manage incoming calls, filter inquiries, and route to appropriate departments.
• Coordinate and schedule appointments, meetings, and conference room bookings.
• Monitor and restock office supplies to ensure staff readiness.
• Ensure visitor sign-in procedures and front desk security are maintained.
• Support HR in onboarding, offboarding, and employee engagement initiatives.
• Prepare and provide weekly/monthly reports.

Skills

Strong communication skills

Multitasking

Problem solving

Education

High School diploma or equivalent

BS or AA degree preferred

APICS or NAPM training desirable

Tools

Windows-based PCs

Job description

Office Administrator

Job Summary:

We are seeking a personable and detail-oriented Office Administrator based in Santa Maria, CA, to manage front-desk responsibilities and provide general administrative support across the organization. This role is the first point of contact for visitors and callers, helping to create a professional and welcoming environment. In addition to greeting guests and managing inquiries, the Office Administrator will support various administrative projects and assist with scheduling, reporting, and coordination tasks as needed. This is an excellent opportunity for someone who thrives in a support role and enjoys contributing to a collaborative team environment.

Responsibilities and Duties:

• Greet and assist visitors, providing a welcoming atmosphere and addressing inquiries promptly.

• Manage incoming phone calls, filter inquiries, and transfer calls to the appropriate departments.

• Coordinate and schedule appointments, meetings, and conference room bookings.

• Monitor and restock office supplies, ensuring availability for staff.

• Ensure visitor sign-in procedures are followed and maintain a secure front desk environment.

• Support HR in onboarding, offboarding, and employee engagement

• Responsible for weekly/monthly reporting needs

Required Qualifications and Skills:

• A High School diploma or equivalent is required. A BS or AA degree is preferred. Any APICS or NAPM training and/or certification is desirable.

• This position requires a minimum of 2-5 years' experience in office administration

• Ability to multitask and prioritize needs

• Ability to work with windows based personal computers

• Must be able to work with a minimum of supervision

• Must have good oral and written communication skills. Must be able to communicate effectively with internal and external people

• Ability to analyze and solve problems. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Comprehensive Benefits & Perks

• Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.

• Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.

• Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.

• Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.

• Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses.

• Retirement Savings: 401(k) with a company match to support your financial future.

• Paid Holidays: Enjoy 9 paid holidays throughout the year.

• Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.

• Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!

Company Overview:

Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services.

At ESAero, we don’t just build products, we engineer solutions that propel the aerospace industry forward.

This position is fully on-site at ESAero in Santa Maria, CA

ESAero is an equal opportunity employer.
E-Verify participation required for employment.
Must be able to pass background check.
Must present proof of authorization to work in the United States.
Hiring Range: $25/hr - $30/hr