Aerospace Office Administrator — Front Desk & Admin

Empirical Systems Aerospace, Inc; Santa Maria, Northern (CA, KY); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health & Wellness: multiple plans

PTO 120 hours

Life Insurance

Supplemental Coverage

HSA

401(k) with company match

Paid Holidays

Casual dress code & snacks

Quality of life location

Job summary

Empirical Systems Aerospace, Inc (ESAero) is seeking an Office Administrator in Santa Maria, CA. The role involves front-desk duties, visitor management, call handling, scheduling, and general administrative support across the organization. You will assist with onboarding/offboarding and contribute to HR-related activities.

The position is on-site at ESAero with opportunities to engage in reporting and coordination tasks to support a collaborative team environment.

Qualifications

• High School diploma or equivalent required; BS/AA preferred; APICS/NAPM training desirable.
• 2–5 years of office administration experience.
• Ability to multitask and prioritize.
• Strong written and verbal communication.
• Able to work with Windows-based PCs and under minimal supervision.

Responsibilities

• Greet visitors and assist with inquiries to create a welcoming atmosphere.
• Manage incoming calls, filter inquiries, and route to appropriate departments.
• Coordinate and schedule appointments, meetings, and conference room bookings.
• Monitor and restock office supplies to ensure staff readiness.
• Ensure visitor sign-in procedures and front desk security are maintained.
• Support HR in onboarding, offboarding, and employee engagement initiatives.
• Prepare and provide weekly/monthly reports.

Skills

Strong communication skills

Multitasking

Problem solving

Education

High School diploma or equivalent

BS or AA degree preferred

APICS or NAPM training desirable

Tools

Windows-based PCs

Job description

Empirical Systems Aerospace, Inc (ESAero) is seeking an Office Administrator in Santa Maria, CA. The role involves front-desk duties, visitor management, call handling, scheduling, and general administrative support across the organization. You will assist with onboarding/offboarding and contribute to HR-related activities.

The position is on-site at ESAero with opportunities to engage in reporting and coordination tasks to support a collaborative team environment.