On-Site Office Administrator & Front Desk Lead | PTO & 401(k) Match

Empirical Systems Aerospace, Inc. (ESAero); San Luis Obispo (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health & Wellness plans

Paid PTO (120 hours) and holiday pay

Life Insurance $25k

Supplemental Coverage options

HSA

401(k) with company match

9 paid holidays

Casual dress code and snacks

Quality of life location

Job summary

Empirical Systems Aerospace, Inc (ESAero) is seeking an Office Administrator to manage front-desk duties and provide general administrative support across the organization. This on-site role in San Luis Obispo requires welcoming visitors, handling inquiries, coordinating scheduling, and aiding HR onboarding and engagement activities.

The ideal candidate will have 2-5 years of office administration experience, strong communication skills, and the ability to multitask in a collaborative,

Qualifications

• High School diploma or equivalent required; BS or AA preferred.
• 2-5 years' experience in office administration.
• Ability to multitask and prioritize needs.
• Ability to work with Windows-based PCs.
• Must have good oral and written communication; communicate effectively with internal and external people.
• Ability to analyze and solve problems; interpret various instructions.

Responsibilities

• Greet and assist visitors, providing a welcoming atmosphere and addressing inquiries promptly.
• Manage incoming phone calls, filter inquiries, and transfer calls to the appropriate departments.
• Coordinate and schedule appointments, meetings, and conference room bookings.
• Monitor and restock office supplies, ensuring availability for staff.
• Ensure visitor sign-in procedures are followed and maintain a secure front desk environment.
• Support HR in onboarding, offboarding, and employee engagement.
• Responsible for weekly/monthly reporting needs.

Skills

Multitasking

Communication

Administrative support

Time management

Education

High School diploma

BS/AA preferred

APICS/NAPM training desirable

Tools

Windows OS

Scheduling software

Job description

Empirical Systems Aerospace, Inc (ESAero) is seeking an Office Administrator to manage front-desk duties and provide general administrative support across the organization. This on-site role in San Luis Obispo requires welcoming visitors, handling inquiries, coordinating scheduling, and aiding HR onboarding and engagement activities.

The ideal candidate will have 2-5 years of office administration experience, strong communication skills, and the ability to multitask in a collaborative,