Office Administrator: Front Desk & Office Ops Pro

Jimmy Jazz; Stockton (CA); On-site; USD 26,000 - 32,000; Full time

Job summary

Applied Aerospace & Defense is seeking an Office Administrator in Stockton, CA to provide essential administrative support and customer service. The role is full-time, non-exempt, with base pay $19.00–$23.00 per hour and serves as the first point of contact for visitors and clients.

Candidate responsibilities include coordinating facilities, managing supplies, scheduling meetings, and maintaining calendars. ITAR eligibility is required, and AA&D emphasizes equal opportunity employment.

Qualifications

• High school diploma or equivalent.
• Proven experience as an office administrator, office assistant, or relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Discretion with confidential information.
• Team player and cheerleader; someone who knows how to bring their teammates up.

Responsibilities

• Ensure the office is clean, organized, and well-maintained.
• Coordinate with Maintenance, Facilities, MIS, and other departments to keep office facilities and equipment running smoothly.
• Manage office supplies inventory.
• Greet visitors; assist in hosting and escorting.
• Assist in scheduling meetings and lunches and coordinating conference rooms.
• Assist in planning travel.
• Provide an administrative link between the office and HR.
• Maintain Outlook calendars and lobby display presentations.
• Basic administrative tasks including data entry, document preparation, scanning and archiving, and report generation and formatting.
• Assist in promoting an office environment that encourages creativity, cohesion, dedication, and pride in one’s work.

Skills

Organization

Communication

Data entry

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Applied Aerospace & Defense is seeking an Office Administrator in Stockton, CA to provide essential administrative support and customer service. The role is full-time, non-exempt, with base pay $19.00–$23.00 per hour and serves as the first point of contact for visitors and clients.

Candidate responsibilities include coordinating facilities, managing supplies, scheduling meetings, and maintaining calendars. ITAR eligibility is required, and AA&D emphasizes equal opportunity employment.