Front Desk & Office Admin: Welcome, Events & Support

ADP, Inc.; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

ADP, Inc. is seeking a Receptionist/Office Assistant to provide first-line front-office support and administrative assistance across Human Resources, Marketing, and other departments.

You will greet visitors, manage calls, assist with meetings, and help maintain a welcoming office environment. The role requires strong organizational and communication skills, confidentiality, and the ability to multitask in a fast-paced setting.

Qualifications

• High school diploma or equivalent required; associate degree or additional training preferred.
• Prior experience in receptionist, administrative assistant, or office support roles is preferred.
• Strong organizational skills and ability to manage multiple tasks and changing priorities.
• Professional, friendly and service-oriented demeanor with strong written and verbal communication.
• Proficient with Microsoft Outlook, Word, Excel, Teams and other standard office applications.
• Ability to maintain confidentiality when handling employee, candidate, or company information.

Responsibilities

• Serve as first point of contact for visitors, employees, vendors, and guests.
• Greet visitors and notify appropriate staff of arrivals.
• Answer, screen, and direct incoming calls and inquiries.
• Maintain reception area, conference rooms, breakrooms, and common areas.
• Coordinate meals, beverages, and catering for meetings and events.
• Provide general administrative support including documents, filing, scanning, and organizing records.
• Support HR and Marketing with administrative activities and materials.
• Assist with planning and coordinating company events and employee engagement activities.
• Maintain organized storage areas for office and event materials.

Skills

Organizational skills

Verbal communication

Written communication

Professional demeanor

Multi-tasking

Customer service

Education

High school diploma or equivalent

Associate degree or admin training

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

ADP, Inc. is seeking a Receptionist/Office Assistant to provide first-line front-office support and administrative assistance across Human Resources, Marketing, and other departments.

You will greet visitors, manage calls, assist with meetings, and help maintain a welcoming office environment. The role requires strong organizational and communication skills, confidentiality, and the ability to multitask in a fast-paced setting.