Administrative Assistant

R.D. Offutt Company; Fargo (ND); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support various departments and enhance customer interactions. This role involves managing the reception desk, handling mail duties, and providing essential support to team members. The ideal candidate will be energetic, possess strong communication skills, and demonstrate a commitment to excellent customer service. Join a dynamic team where your contributions will be valued and where you can grow within a supportive work environment.

Qualifications

• Strong communication skills and professionalism are essential.
• Ability to multitask and pay attention to detail is crucial.

Responsibilities

• Support reception desk and mailroom duties.
• Greet guests and manage phone calls effectively.
• Assist with data entry and maintain office supplies.

Skills

Customer Service

Communication Skills

Multitasking

Attention to Detail

Microsoft Office

Organization Skills

Tools

Office Machines

Job description

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Job Summary

This position supports various departments of the RDO Field Support Office and interacts with all company members and store locations. Responsibilities include supporting the reception desk and mailroom, greeting guests, managing the phone system, handling mail duties, and other projects as assigned. Candidates should be energetic, possess strong communication skills, and enjoy providing excellent customer service.

Job Duties

• Support reception desk and mailroom
• Answer calls, transfer messages, and relay information promptly
• Greet guests, customers, and employees professionally
• Provide information about activities and locations within the organization
• Complete data entry and document scanning accurately
• Maintain office supplies and assist with stocking and reordering
• Manage incoming and outgoing mail and shipments
• Track shipments and verify deliveries
• Communicate effectively with team members
• Maintain confidentiality
• Assist with bank deposits and building-related issues
• Support site leadership and co-workers as needed
• Perform other duties as assigned

Requirements

• Professionalism and excellent customer service skills
• Strong verbal and written communication skills
• Ability to multitask and pay attention to detail
• Good observation, analysis, and organization skills
• Ability to work independently and with supervision
• Experience with Microsoft Office preferred
• Familiarity with office machines
• Flexibility and openness to change
• Participation in meetings and training
• Professional and positive demeanor
• Ability to lift up to 40 lbs and maintain confidentiality
• Valid driver’s license
• Must be able to work without visa sponsorship

Additional Information

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industries: Machinery Manufacturing, Farming, Food and Beverage Manufacturing