Front-Office & Admin Support Specialist

Adoray; Town of Baldwin (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

HSA

Dental

Vision

Disability

Voluntary Life & AD&D

401k

Accident

Job summary

Adoray is seeking an Office Assistant to be the friendly first point of contact, support accurate data entry, and provide backup to the Office Manager. This Monday–Friday, full-time role offers benefits and a fast-paced, mission-driven environment.

The position emphasizes organization, confidentiality, and attention to detail, with duties ranging from greeting visitors to handling supplies and mail. Join a supportive team committed to meaningful work.

Qualifications

• Technical education or position knowledge equivalent to a minimum of 2 years of college and a minimum of 5 years as an active assistant and/or administrative work experience in a similar position.
• Advanced Office Management practices and procedures, including proficiency in Microsoft Office 365 (Word, Excel, Power Point, Outlook), along with general operation of office equipment.
• Thorough and effective English grammar and spelling.
• This position requires a high level of confidentiality, communication, and accuracy.
• This position requires a high attention to detail.

Responsibilities

• Answer phone calls for the agency in collaboration with Office Manager & others.
• Greet and assist employees and visitors at the front desk.
• Assist with medical supplies, inventory, and stock.
• Scan AP & billing mail and manage office projects.
• Maintain a clean and organized office environment.

Skills

Office management

Microsoft Office 365

Confidentiality

Communication

Attention to detail

Education

Two years college or equivalent

Administrative work experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Adoray is seeking an Office Assistant to be the friendly first point of contact, support accurate data entry, and provide backup to the Office Manager. This Monday–Friday, full-time role offers benefits and a fast-paced, mission-driven environment.

The position emphasizes organization, confidentiality, and attention to detail, with duties ranging from greeting visitors to handling supplies and mail. Join a supportive team committed to meaningful work.