Front Desk Coordinator: Daytime Admin Support

Aleron; Buffalo (NY); On-site; USD 30,000 - 34,000; Full time

Job summary

Acara Solutions in Williamsville, NY (near Buffalo) is seeking a Receptionist for a 3-month assignment through December 12, 2026. The role is the first point of contact for clients, carriers, and visitors, providing administrative support to licensed agents and front desk duties.

Schedule is Monday to Friday with three shift options; compensation $22-25 per hour. This daytime, detail‑oriented position offers steady hours and opportunities to grow within a global workforce solutions leader.

Qualifications

• 1 year+ receptionist/front desk/administrative experience preferred
• Professional phone etiquette and strong verbal and written communication
• Proficiency with Microsoft Office (Outlook, Word, Excel); strong organizational skills
• Reliable, punctual, and able to work independently at a front desk
• Ability to maintain confidentiality of sensitive client and benefits information
• High school diploma or equivalent required

Responsibilities

• Greet and welcome visitors and clients in a warm, professional manner
• Answer, screen, and route incoming phone calls
• Schedule and coordinate appointments, meetings, and conference room bookings for the Sales Team
• Manage the front desk, including sign-in procedures and maintaining a tidy reception area
• Update systems and upload documentation regarding meetings as instructed
• Provide general administrative support: data entry, filing, scanning, and document preparation
• Support the licensed agents with administrative tasks as assigned
• Uphold confidentiality when handling client and employee benefits information

Skills

Receptionist experience

Professional communication

Organizational skills

Independent worker

Education

High school diploma

Tools

Microsoft Office

Outlook

Excel

Job description

Acara Solutions in Williamsville, NY (near Buffalo) is seeking a Receptionist for a 3-month assignment through December 12, 2026. The role is the first point of contact for clients, carriers, and visitors, providing administrative support to licensed agents and front desk duties.

Schedule is Monday to Friday with three shift options; compensation $22-25 per hour. This daytime, detail‑oriented position offers steady hours and opportunities to grow within a global workforce solutions leader.