Receptionist

Aleron; Buffalo (NY); On-site; USD 30,000 - 34,000; Full time

Job summary

Acara Solutions in Williamsville, NY (near Buffalo) is seeking a Receptionist for a 3-month assignment through December 12, 2026. The role is the first point of contact for clients, carriers, and visitors, providing administrative support to licensed agents and front desk duties.

Schedule is Monday to Friday with three shift options; compensation $22-25 per hour. This daytime, detail‑oriented position offers steady hours and opportunities to grow within a global workforce solutions leader.

Qualifications

• 1 year+ receptionist/front desk/administrative experience preferred
• Professional phone etiquette and strong verbal and written communication
• Proficiency with Microsoft Office (Outlook, Word, Excel); strong organizational skills
• Reliable, punctual, and able to work independently at a front desk
• Ability to maintain confidentiality of sensitive client and benefits information
• High school diploma or equivalent required

Responsibilities

• Greet and welcome visitors and clients in a warm, professional manner
• Answer, screen, and route incoming phone calls
• Schedule and coordinate appointments, meetings, and conference room bookings for the Sales Team
• Manage the front desk, including sign-in procedures and maintaining a tidy reception area
• Update systems and upload documentation regarding meetings as instructed
• Provide general administrative support: data entry, filing, scanning, and document preparation
• Support the licensed agents with administrative tasks as assigned
• Uphold confidentiality when handling client and employee benefits information

Skills

Receptionist experience

Professional communication

Organizational skills

Independent worker

Education

High school diploma

Tools

Microsoft Office

Outlook

Excel

Job description

Description

Job Title: Receptionist

Location: Williamsville, NY

Employment Type: 3-month assignment till 12/12/2026

Industry: Insurance

Compensation: $22-25/HR

Schedule: Monday - Friday; one of the following shift options: 8:00 AM -1 5:00 PM with a 1-hour lunch, 8:00 AM - 4:30 PM with a 30-minute lunch, or 8:30 AM - 5:00 PM with a 30-minute lunch

About the Opportunity:

This individual will serve as the first point of contact for clients, carriers, and visitors, while providing administrative support to the licensed agents. This is an excellent opportunity for a detail-oriented, service-minded professional looking for steady daytime hours through early December.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries
• People-first environment that encourages employees to bring their authentic selves to work
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

What You'll Do:

• Greet and welcome visitors and clients in a warm, professional manner
• Answer, screen, and route incoming phone calls
• Schedule and coordinate appointments, meetings, and conference room bookings for the Sales Team
• Manage the front desk, including sign-in procedures and maintaining a tidy reception area
• Update systems and upload documentation regarding meetings as instructed
• Provide general administrative support: data entry, filing, scanning, and document preparation
• Support the licensed agents with administrative tasks as assigned
• Uphold confidentiality when handling client and employee benefits information

Job Requirements

What You'll Bring:

• * 1 year + Prior receptionist, front desk, or administrative experience preferred
• * Professional phone etiquette and strong verbal and written communication skills
• * Proficiency with Microsoft Office (Outlook, Word, Excel)* Strong organizational skills and attention to detail
• * Reliable, punctual, and comfortable working independently at a front desk
• * Ability to maintain confidentiality of sensitive client and benefits information
• * High school diploma or equivalent required

Additional Information:

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.