Executive Admin & Front Desk Specialist

Gilder Search Group; Buffalo (NY); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Competitive hourly pay

On-site Amherst, NY (Full-time, Mon-Fr

Visible executive support across the组织

Job summary

StaffBuffalo is partnering with a leading global organization to recruit an Executive Administrative Assistant/Receptionist for its Amherst, NY office. This on-site role is full-time, Monday through Friday, offering $24.00-$31.25/hour based on experience.

You will greet visitors and provide executive-level support across the organization. As the front desk point of contact, you will coordinate meetings, manage calendars, prepare materials, handle correspondence, and help maintain daily office

Qualifications

• Minimum of 5 years of executive administrative support experience.
• Strong organizational, prioritization, and multitasking abilities with exceptional attention to detail.
• Proficiency with Microsoft Office Suite; Notary Public certification or willingness to certify preferred.
• Associate's or Bachelor's degree preferred.

Responsibilities

• Greet, direct, and assist visitors, creating a professional and positive first impression through exceptional customer service.
• Handle incoming calls, mail, and email correspondence professionally and efficiently, including contacting vendors and placing orders as needed.
• Provide administrative support to the Executive Team, Office Services Manager, Office Services team, and other departments based on evolving priorities.
• Coordinate meetings, calendars, appointments, and video conferences, including meeting planning and logistics.
• Prepare and proofread correspondence, presentations, reports, meeting materials, and meeting minutes with strong attention to detail.
• Maintain filing systems, databases, records, and other administrative documentation.
• Support office services, special projects, and departmental initiatives, proactively identifying projects and opportunities to assist the team.

Skills

Executive support

Calendar management

Customer service

Communication

Discretion/confidentiality

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

StaffBuffalo is partnering with a leading global organization to recruit an Executive Administrative Assistant/Receptionist for its Amherst, NY office. This on-site role is full-time, Monday through Friday, offering $24.00-$31.25/hour based on experience.

You will greet visitors and provide executive-level support across the organization. As the front desk point of contact, you will coordinate meetings, manage calendars, prepare materials, handle correspondence, and help maintain daily office