Receptionist

Acara Solutions, Inc.; Buffalo (NY); On-site; USD 30,000 - 34,000; Part time

Job summary

Acara Solutions is seeking a Receptionist in Williamsville, NY for a temporary, daytime role. You will be the first point of contact for clients and visitors, greet people warmly, answer calls, and provide front desk support to the licensed agents.

This position offers Monday–Friday schedules with several shift options, $22–$25 per hour, and a team-focused environment. It is a steady daytime role through early December with opportunities to develop administrative skills.

Qualifications

• 1 year+ receptionist/front desk or administrative experience preferred.
• Professional phone etiquette and strong verbal and written communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong organizational skills and attention to detail.
• Reliable, punctual, and able to work independently at a front desk.
• High school diploma or equivalent required.

Responsibilities

• Greet and welcome visitors and clients in a warm, professional manner.
• Answer, screen, and route incoming phone calls.
• Schedule and coordinate appointments and meetings for the Sales Team.
• Manage the front desk, sign-in procedures, and maintain a tidy reception area.
• Update systems and upload meeting documentation as instructed.
• Provide general administrative support: data entry, filing, scanning, and document preparation.
• Support licensed agents with administrative tasks as assigned.
• Uphold confidentiality when handling client and employee benefits information.

Skills

Customer service

Phone etiquette

Microsoft Office

Organizational skills

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

• Category: Admin - Customer Service / Call Center
• Job Type: Temporary
• Duration: 0 - 3 Months

Description

Job Title:Receptionist

Location:Williamsville, NY

Compensation:$22-25/HR

Schedule: Monday – Friday; one of the following shift options: 8:00 AM –1 5:00 PM with a 1-hour lunch, 8:00 AM – 4:30 PM with a 30-minute lunch, or 8:30 AM – 5:00 PM with a 30-minute lunch

About the Opportunity:

This individual will serve as the first point of contact for clients, carriers, and visitors, while providing administrative support to the licensed agents. This is an excellent opportunity for a detail-oriented, service-minded professional looking for steady daytime hours through early December.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries
• People-first environment that encourages employees to bring their authentic selves to work
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritizes both people and performance—where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Job Requirements

What You'll Do:

• Greet and welcome visitors and clients in a warm, professional manner
• Answer, screen, and route incoming phone calls
• Schedule and coordinate appointments, meetings, and conference room bookings for the Sales Team
• Manage the front desk, including sign-in procedures and maintaining a tidy reception area
• Update systems and upload documentation regarding meetings as instructed
• Provide general administrative support: data entry, filing, scanning, and document preparation
• Support the licensed agents with administrative tasks as assigned
• Uphold confidentiality when handling client and employee benefits information

What You'll Bring:

• 1 year + Prior receptionist, front desk, or administrative experience preferred
• Professional phone etiquette and strong verbal and written communication skills
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Strong organizational skills and attention to detail
• Reliable, punctual, and comfortable working independently at a front desk
• Ability to maintain confidentiality of sensitive client and benefits information
• High school diploma or equivalent required

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.