Administrative Assistant

Career Group; Menlo Park (CA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading private equity firm is seeking an experienced Administrative Assistant to support senior principals in a fast-paced environment. The role demands strong organizational skills, professional communication, and a proactive mindset. Ideal candidates will have over 3 years of relevant experience and will thrive in a structured setting. This position offers competitive benefits including medical and vision insurance, as well as a 401(k).

Qualifications

• 3+ years of administrative or hospitality experience in a fast-paced, high-touch environment.
• Strong proficiency in Microsoft Office and calendar/email systems.
• Excellent organizational and multitasking skills; able to manage shifting priorities.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Book and manage detailed travel arrangements.
• Prepare and process expense reports.
• Act as liaison between principals and stakeholders.

Skills

Administrative experience

Hospitality background

Proficiency in Microsoft Office

Organizational skills

Professional communication

Tools

Outlook

Google Workspace

Job description

Location: Peninsula, CA (Hybrid: 4 days onsite / 1 remote)

Salary: $90k–$120k base + paid overtime and bonus

Overview

A premier private equity firm on the Peninsula is seeking a polished Administrative Assistant to support 2–3 senior principals and their team. This is a fast-paced, high-expectation environment that requires strong attention to detail, excellent time management, and a proactive, service-oriented mindset. The ideal candidate has 3+ years of experience in a professional services or high-end hospitality environment where poise, discretion, and white-glove service are paramount. This is a great opportunity for someone who thrives in a structured, high-performance setting and is looking to build a long-term career in a top-tier firm.

Responsibilities

Administrative Support

• Manage complex calendars, coordinate meetings, and resolve scheduling conflicts with foresight


• Book and manage detailed travel arrangements, including flights, hotels, cars, and itineraries


• Prepare and process expense reports with accuracy and efficiency


• Support day-to-day operational needs for assigned principals, ensuring they stay organized and on track

Internal & External Coordination

• Act as liaison between principals and internal/external stakeholders


• Handle logistics for team meetings, conference calls, and special projects


• Maintain high levels of responsiveness and follow-through on all communications


• Uphold the firm’s professional standards in all written and verbal interactions

Qualifications

• 3+ years of administrative or hospitality experience in a fast-paced, high-touch environment


• Background in private equity, finance, consulting, or luxury hospitality strongly preferred


• Strong proficiency in Microsoft Office and calendar/email systems (Outlook, Google Workspace, etc.)


• Excellent organizational and multitasking skills; able to manage shifting priorities with grace


• Clear and professional communication, both written and verbal


• Proactive, dependable, and polished, with a high level of discretion and professionalism


• Comfortable in a structured corporate environment and eager to contribute as part of a collaborative team

Benefits

• Medical insurance


• Vision insurance


• 401(k)

We will consider qualified candidates with criminal histories consistent with the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/