Front Desk Concierge & Office Admin | Santa Monica

Focus Financial Partners; Santa Monica (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Job summary

Provident Financial Management in Santa Monica, CA is seeking a detail-oriented Front Desk Receptionist to support daily operations. The role requires on-site attendance, strong communication, and proficiency in MS Office.

You will greet visitors, handle calls, manage mail, and assist with invoices in a fast-paced, professional services environment. The ideal candidate has 2+ years of admin experience and can maintain confidentiality while coordinating scheduling and office tasks during standard

Qualifications

• 2+ years of administrative/front desk experience in a professional services environment preferred.
• Intermediate to advanced proficiency in Outlook, Word, Excel, and Teams.
• Excellent organizational and time management skills with the ability to prioritize competing responsibilities.
• Strong verbal and written communication skills with discretion and confidentiality.

Responsibilities

• Answer and transfer phone calls to staff and take messages when necessary.
• Sort and open daily mail and assist with scanning and payment of invoices.
• Maintain company phone and client lists in Excel; schedule conferences and post meetings in Outlook.
• Greet visitors professionally, screen visitors and manage parking passes.
• Open/close front desk; ensure office is orderly and supplies are stocked.

Skills

Administrative experience

Effective communication

Time management

Discretion & confidentiality

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Provident Financial Management in Santa Monica, CA is seeking a detail-oriented Front Desk Receptionist to support daily operations. The role requires on-site attendance, strong communication, and proficiency in MS Office.

You will greet visitors, handle calls, manage mail, and assist with invoices in a fast-paced, professional services environment. The ideal candidate has 2+ years of admin experience and can maintain confidentiality while coordinating scheduling and office tasks during standard