Front Desk & Office Concierge — Guest Experience Pro

Tutor Perini Corporation; Menlo Park, Northern (CA, KY); Hybrid; USD 34,000 - 37,000; Full time

Job summary

Rudolph & Sletten, a Tutor Perini Company, seeks a Receptionist / Front Desk Coordinator for our Menlo Park, CA office. You will greet visitors, answer phones, manage mail, coordinate supplies, and support events to ensure a professional front desk environment.

Strong MS Office skills (Excel, Word, Outlook) and a high school diploma are required, along with 3 years of relevant experience. This is a full-time, on-site role with opportunities to contribute to office operations.

Qualifications

• High School Diploma required.
• 3 years of experience in a similar Receptionist / Front Desk position preferred.
• Excellent listening and written communication skills.
• Proficient with MS Office (Excel, Word, Outlook).

Responsibilities

• Greet clients and guests who visit the office.
• Answer HQ phone and other offices as needed.
• Order supplies for kitchen pantry and office when requested.
• Mail – Receive, sort, process and distribute incoming mails and packages.
• Outgoing Mail – UPS, FedEx, interoffice mail, priority and overnight shipments.
• Master User of mailroom and copy bay equipment.
• Troubleshoot and show other users how to use office equipment as needed.
• Coffee Brewer and Bevi machines – monitor and maintain, contact vendor for repairs.
• Maintain and update HQ office contact list and Outlook distribution lists.
• Maintain inventory of office supplies.
• Inspect copy areas for supplies and restock as needed.
• Reserve and arrange conference room meetings.
• Food / Catering orders when requested.
• Assist in coordinating office events when requested.
• Maintain overall appearance of the office environment – clear of clutter.
• Provide administrative support as needed.
• Prepare and cost block invoices for office and kitchen supply orders

Skills

Communication skills

Problem-solving

Attention to detail

Education

High School Diploma

Tools

MS Office (Excel, Word, Outlook)

Job description

Rudolph & Sletten, a Tutor Perini Company, seeks a Receptionist / Front Desk Coordinator for our Menlo Park, CA office. You will greet visitors, answer phones, manage mail, coordinate supplies, and support events to ensure a professional front desk environment.

Strong MS Office skills (Excel, Word, Outlook) and a high school diploma are required, along with 3 years of relevant experience. This is a full-time, on-site role with opportunities to contribute to office operations.