Front Desk & Center Operations Lead

Acquire4Hire LLC; Milwaukee (WI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Leave

Retirement Plan

Child Care Discount

Professional Development

Job summary

Malaika organization in Milwaukee is seeking an experienced Office Manager to ensure the efficient operation of the Harambee Center. This role is the first point of contact, requiring a pleasant demeanor in person and over the phone, and the ability to respond calmly to emergencies.

You will handle receptionist duties, attendance documentation, program operations, pre-employment screening, deposits and payable/receivable tasks, mail processing, and daily administrative support.

Qualifications

• 5+ years of experience in a relatable role.
• High school diploma required; Associate's degree preferred.
• Professional and pleasant attitude and appearance.
• Proficiency with Microsoft and hands-on experience with office equipment.
• Multitasking and time management skills with ability to prioritize tasks.
• Solid written and verbal communication skills.
• Excellent organizational skills.
• Proficient in math and basic accounting procedures.
• Knowledge of QuickBooks Accounting software.

Responsibilities

• Answers telephone, routes calls to proper staff, takes accurate messages and responds to inquiries.
• Greet parents, children, staff, visitors, vendors, and volunteers in a welcoming, friendly manner.
• Document attendance for child care and school age programs.
• Maintain files for reports and audit purposes; prepare and submit attendance requirements.
• Coordinate with building engineer for repairs and maintenance.
• Schedule routine maintenance for school buses and manage purchases.
• Maintain inventory and ensure cleanliness of classrooms and facilities.
• Support the Director of Administration with new hires, background checks, medical exams, TB testing, and drug screens.
• Handle deposits and verify funds; prepare invoices and receipts.

Skills

Microsoft Office

Communication

Organization

Time management

Multitasking

Education

High School Diploma

Associate's degree preferred

Tools

Office equipment

QuickBooks

Job description

Malaika organization in Milwaukee is seeking an experienced Office Manager to ensure the efficient operation of the Harambee Center. This role is the first point of contact, requiring a pleasant demeanor in person and over the phone, and the ability to respond calmly to emergencies.

You will handle receptionist duties, attendance documentation, program operations, pre-employment screening, deposits and payable/receivable tasks, mail processing, and daily administrative support.