Facilities & Office Coordinator — Front Desk + Admin Lead

Trusted Media Brands, Inc.; Milwaukee (WI); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Generous time off

Comprehensive benefits

Job summary

Trusted Media Brands, Inc. is seeking an organized Office Coordinator to be the first point of contact for employees and guests. You will support reception duties, coordinate events, manage mail and supplies, and assist with invoices and budgeting.

You will collaborate with multiple teams, support IT equipment returns, manage security badges, and help with onboarding and office administration in Milwaukee. This role requires initiative, confidentiality, and a proactive attitude.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.

Responsibilities

• Serve as the first point of contact for office-related inquiries and front desk duties.
• Coordinate office events, meetings, and conferences, including scheduling, setup, and catering arrangements.
• Manage mail, shipments, and office supply inventory; assist with invoices and budgeting.
• Collaborate with departments to support cross-functional initiatives and projects.
• Assist IT on equipment returns; manage security badges and onboarding/offboarding tasks.
• Monitor and maintain office layouts, parking, and facility records.

Skills

MS Office

Communication skills

Organizational skills

Customer service

Independent worker

Education

High school diploma

Job description

Trusted Media Brands, Inc. is seeking an organized Office Coordinator to be the first point of contact for employees and guests. You will support reception duties, coordinate events, manage mail and supplies, and assist with invoices and budgeting.

You will collaborate with multiple teams, support IT equipment returns, manage security badges, and help with onboarding and office administration in Milwaukee. This role requires initiative, confidentiality, and a proactive attitude.