Dynamic Facilities & Office Coordinator (Front Desk & Admin)

Trusted Media Brands; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Work-life balance

Generous time off

Comprehensive benefits

Job summary

Trusted Media Brands seeks an organized Office Coordinator in Milwaukee to be the first point of contact for employees and guests, handling reception duties and providing administrative support. The role collaborates with Facilities, IT, and editorial teams to keep the office running smoothly.

We value initiative, discretion with confidential info, and a customer-service mindset as part of a collaborative culture offering work/life balance and comprehensive benefits.

Qualifications

• Proficiency in Microsoft Office Suite and other office software.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Customer service oriented mindset.
• Strong organizational skills and attention to detail.

Responsibilities

• Serve as the first point of contact for all office inquiries.
• Front desk coverage - answer and forward incoming calls.
• Maintain office supplies inventory and place orders as needed.
• Coordinate office events, meetings and conferences, including scheduling and catering.
• Manage mail and shipments; support organization of packages and deliveries.
• Ensure cleanliness and organization of communal areas.
• Assist with invoice processing, expense tracking and budget support.
• Collaborate with other departments on cross-functional initiatives.
• Coordinate new hire/separation processes for Milwaukee office.
• Liaise with IT on equipment returns and access control.

Skills

MS Office proficiency

Reception

Administrative support

Customer service

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Trusted Media Brands seeks an organized Office Coordinator in Milwaukee to be the first point of contact for employees and guests, handling reception duties and providing administrative support. The role collaborates with Facilities, IT, and editorial teams to keep the office running smoothly.

We value initiative, discretion with confidential info, and a customer-service mindset as part of a collaborative culture offering work/life balance and comprehensive benefits.