Administrative Assistant - Front Desk & Office Operations

Children's Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Children's Wisconsin in Milwaukee, WI seeks an in-person Administrative Assistant to support Directors with confidential projects. You will greet visitors, manage phones, draft correspondence, coordinate meetings, and handle office supplies and records in a fast-paced environment.

The role requires a High School diploma or GED, 1+ years of administrative experience, and strong MS Office skills. Bilingual Spanish is preferred.

Qualifications

• Proficient with MS Word, Excel, PowerPoint, Outlook.
• Prefer bilingual (Spanish) to support diverse families.
• 1+ years of administrative support or related experience.

Responsibilities

• Greets guests and visitors, directs to appropriate staff.
• Answers department phone lines and routes inquiries.
• Drafts letters, memos, and confidential reports with proofreading.
• Coordinates meetings and events, including materials and AV setup.
• Manages department mail, supplies, and inventory.
• Maintains records, minutes, and budgets; supports AP workflow.
• Reviews department policies and procedures.

Skills

MS Office

Spanish language (preferred)

Education

High School Diploma / GED

Job description

Children's Wisconsin in Milwaukee, WI seeks an in-person Administrative Assistant to support Directors with confidential projects. You will greet visitors, manage phones, draft correspondence, coordinate meetings, and handle office supplies and records in a fast-paced environment.

The role requires a High School diploma or GED, 1+ years of administrative experience, and strong MS Office skills. Bilingual Spanish is preferred.