Dynamic Facilities & Office Coordinator

TMB (Trusted Media Brands); Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Trusted Media Brands in Milwaukee, WI seeks an organized Office Coordinator to be the first point of contact for employees and guests. Reporting to the Facilities Manager, you will handle reception duties and provide essential administrative support across teams.

You will manage front desk, supplies, events, mail, IT liaison on equipment returns, and security badge updates, while supporting cross-functional projects in a dynamic environment.

Qualifications

• High school diploma or equivalent is required.
• Proven experience in an administrative support role or similar.
• Proficiency with Microsoft Office Suite and related software.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Discretion handling sensitive information with professionalism.

Responsibilities

• Serve as the first point of contact for all office inquiries, internally and externally.
• Front desk coverage and handling incoming calls.
• Maintain office supplies; anticipate needs and place orders.
• Coordinate office events, meetings and catering arrangements.
• Manage mail flow and coordinate shipments.
• Ensure cleanliness and organization of common areas.
• Assist with invoices, expense tracking and budgeting.
• Collaborate with other departments on cross-functional initiatives.
• Handle new hire/separations in the Milwaukee office.
• Coordinate with IT on equipment returns and access control.
• Support admin tasks such as Getty access, mastheads, and security badges.
• Maintain security system and badge processes; manage contributor mailings.

Skills

Administrative support

Customer service

Communication skills

Independence

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Trusted Media Brands in Milwaukee, WI seeks an organized Office Coordinator to be the first point of contact for employees and guests. Reporting to the Facilities Manager, you will handle reception duties and provide essential administrative support across teams.

You will manage front desk, supplies, events, mail, IT liaison on equipment returns, and security badge updates, while supporting cross-functional projects in a dynamic environment.