Front Desk Assistant

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 41,000 - 50,000; Full time

Job summary

University of Texas on the main campus seeks a Front Desk Assistant to provide professional reception and administrative support, serving as the first point of contact for visitors and callers and assisting with scheduling, payments, and mail handling.

The role requires a high school diploma or GED with relevant experience, strong customer service and multitasking abilities, and a professional demeanor to interact effectively with staff and guests in a fast-paced campus setting.

Qualifications

• High School Diploma or GED with one year of relevant experience.
• Experience in a front desk, receptionist, customer service, or administrative support role.
• Excellent customer service and interpersonal skills.
• Ability to multitask, prioritize, and remain organized in a fast-paced environment.
• Professional demeanor and ability to interact effectively with people at all levels.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Greet and welcome visitors, clients, students, employees, and guests in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails.
• Receive, sort, and distribute incoming and outgoing mail, packages, and deliveries.
• Assist with processing payments, reimbursements and other financial transactions.
• Office space management and maintenance: records management, copier maintenance, phones, office supply orders, mailboxes, etc.
• Name badges and key requests.
• Other duties as assigned.

Skills

Customer service

Interpersonal skills

Multitasking

Organization

Professional demeanor

Education

High School Diploma or GED

Bachelor's degree (preferred)

Job description

**Job Posting Title:**Front Desk Assistant**----****Hiring Department:**Special Education**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Non-Exempt from FLSA**----****Earliest Start Date:**Oct 01, 2026**----****Position Duration:**Expected to Continue Until Aug 31, 2027**----****Location:**UT MAIN CAMPUS**----****Job Details:****Purpose**The Front Desk Assistant provides professional reception and administrative support, serving as the first point of contact for visitors and callers while assisting with daily office operations, communications, scheduling, and other administrative needs. **Responsibilities** * Greet and welcome visitors, clients, students, employees, and guests in a professional and friendly manner.* Answer, screen, and direct incoming phone calls and emails.* Receive, sort, and distribute incoming and outgoing mail, packages, and deliveries.* Assist with processing payments, reimbursements and other financial transactions.* Office space management and maintenance: records management, copier maintenance, phones, office supply orders, mailboxes, etc.* Name badges and key requests.* Other duties as assigned. ## **Required Qualifications**High School Diploma or GED with one year of relevant experience. Experience in a front desk, receptionist, customer service, or administrative support role. Excellent customer service and interpersonal skills. Ability to multitask, prioritize, and remain organized in a fast-paced environment. Professional demeanor and ability to interact effectively with people at all levels. Strong attention to detail and follow-through. *Relevant education and experience may be substituted as appropriate.* ## **Preferred Qualifications**Bachelor's degree and two years of relevant experience. Knowledge of UT internal accounting systems: DEFINE, FRMS, Point Plus ## **Salary Range**$45,000 + depending on qualifications## **Working Conditions** * Typical office environment## **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest **Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.