Procurement Officer

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 43,000 - 53,000; Full time

Job summary

University of Texas at UT Main Campus is seeking a Procurement Officer to provide complex administrative support and manage purchasing for the Department of Integrative Biology. You will process purchase orders, manage UT Market orders, and serve as the primary vendor liaison.

The role requires attention to regulatory compliance, vehicle testing coordination, and assisting with accounting tasks. A background in MS 365 and university financial apps is preferred.

Qualifications

• High school graduation or GED and at least 2 years of experience.
• Excellent customer service ability.
• Strong written, oral and interpersonal skills.
• Ability to work cooperatively within a team environment.
• Ability to work independently with limited supervision.
• Demonstrated experience with MS 365, and other university financial applications.

Responsibilities

• Handle procurement duties for the Department of Integrative Biology, process and create purchase orders using PBO, PB3 and PB4 documents.
• Process UT Market orders through FRMS and assist lab personnel with procedures.
• Act as point of contact for all vendors and adding new vendors into the UT system as needed.
• Manage Department Procurement Card - Monitor, record, and process all procurement card purchases in accordance with applicable rules and regulations.
• Settle purchasing and receiving problems and generate correspondence regarding problems and procedures.
• Liaise between the department, University Purchasing Office, Document Solutions, and vendors to fulfill procurement needs.
• Coordinate departmental vehicle driving tests and ensure driver certification.
• Assist with accounting issues such as disencumbering old purchase orders and providing supporting documents for audits.
• Conduct annual space and equipment inventories; ensure tagging and insurance where needed.

Skills

Customer service

Written & verbal communication

Interpersonal skills

Independent work

Education

High school diploma/GED

Tools

MS 365

Job description

**Job Posting Title:**Procurement Officer**----****Hiring Department:**Department of Integrative Biology**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Non-Exempt from FLSA**----****Earliest Start Date:**Oct 01, 2026**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:**## General NotesSecurity sensitive; criminal background check conducted on selected candidate. Hiring decision is contingent upon applicant successfully clearing background check. ## PurposeProvide responsible, complex administrative support with purchasing of goods and services for a large research department located across several buildings. ## Responsibilities* Handle procurement duties for the Department of Integrative Biology, process and create purchase orders using PBO, PB3 and PB4 documents. Process UT Market orders through FRMS and assist lab personnel with procedures. Act as point of contact for all vendors and adding new vendors into the UT system as needed.* Manage Department Procurement Card - Monitor, record, and process all procurement card purchases in accordance with applicable rules and regulations. Help users with usage questions, exceptions requests.* Settle purchasing and receiving problems. Generate correspondence regarding problems and procedures. Performs work and assures all processes are documented according to federal and state policies and procedures. Serves as liaison between the department, University Purchasing Office, Document Solutions, and vendors to fulfill procurement needs. Coordinate departmental vehicle driving tests. Successful candidate will need to become a certified UT driver.* Assist with various accounting issues, such as disencumbering old purchase orders, and providing supporting documents needed for audits.* Conduct annual space inventory and equipment inventory. Ensure all equipment is properly tagged and insured, as needed. This includes lab set-up and close out making sure that equipment is accounted for.* Coordinate departmental vehicle driving tests. Successful candidate will need to become a certified UT driver.* Coordinate vehicle maintenance and mileage reports for research and teaching vehicles in department. Assist the Associate Chair with scheduling teaching vehicles used for class field trips via email and in-person communication.* Serve as primary contact for the Graphics Service Center, managing all customer inquiries related to printing services. This includes printing of research posters for the CNS community, along with the oversight of all associated payments and receipts.* Serve as back up to Administrative Assistant during daily lunch hours and other absences. ## Required QualificationsHigh school graduation or GED and at least 2 years of experience. Excellent customer service ability. Strong written, oral and interpersonal skills. Ability to work cooperatively within a team environment. Ability to work independently with limited supervision. Demonstrated experience with MS 365, and other university financial applications. *Relevant education and experience may be substituted as appropriate.* ## Preferred QualificationsInitiative to source quality equipment and services at an acceptable price to meet the department's needs. ## Driving RequiredThis job requires a class \"C\" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. ## Salary Range$48,000 + depending on qualifications ## Working ConditionsWork hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines. ## Required Materials* Resume/CV* 3 work references with their contact information (name and e-mail addresses); at least one reference should be from a supervisor* Letter of interest **Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. **Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.